Administrative Assistant at Fortifications Agency in Arboga

The Fortifications Agency is looking for an administrative assistant based in Arboga. Are you experienced in finance and enjoy working with accounting and administration while thriving in a service role? In this position, you will work broadly to support the region in financial and administrative matters. Do you want to take the next step and develop in a socially important organization? Welcome with your application!

We develop and manage properties for total defense. With us, you contribute to something of the most important we have – a safe and free Sweden.

Your everyday life - contribute to total defense

The Fortifications Agency has an administrative organization divided into six regions, and we are now looking for an administrative assistant in Arboga for Region Mitt. Region Mitt manages properties in eight counties in central Sweden. The largest garrison towns in the region are Enköping, which is also the regional office, Uppsala, and Linköping. We also have operations in Eskilstuna, Arboga, Hälleforsnäs, Norrköping, Älvdalen, Falun, Villingsberg, and Kvarn. The regional staff has the task of coordinating, planning, following up, reporting, and analyzing operations. We ensure that the region is updated on the laws and regulations that exist within our mission, and we introduce and train colleagues as needed.

As an administrative assistant, you will belong to the regional staff consisting of eight people; four administrative assistants, an environmental officer, a database officer, a contract officer, and a staff manager. As an administrative assistant, you will provide support in finance and administration to the region's operational districts and management areas, and you will have a designated area of responsibility with cost managers you primarily support.

Examples of additional tasks include:

• Ongoing financial administration such as handling supplier invoices and invoicing.
• Monthly financial closing.
• Participating and supporting the region's budget, follow-up, and analysis work.
• Supporting cost managers in finance-related areas, such as budget and forecasting work.
• Working with register maintenance in property systems and being a super user in various support systems.
• Being responsible for training and informing staff in finance and accounting.
• Coordinating and supporting work on lease agreements and other contracts.
• Being involved in developing and improving processes.

Business trips within the region occur, and in the long term, the role may be part of the regional crisis management staff. We place great importance on creating a pleasant and collaborative environment with a high level of delivery. With us, you will have good opportunities for professional development, and we work to ensure you can maintain a good balance between work and leisure.

Location: Arboga

Qualifications

We are looking for someone with a degree in finance, preferably in accounting at the university level, or other education that we consider relevant. You also have experience working with financial administrative tasks, preferably in closing accounts, budgeting, and follow-up. Furthermore, it is a requirement that you are a good administrator, communicate and express yourself well both verbally and in writing in Swedish, and have a driver's license, class B.

It is advantageous if you have education in accounting, preferably with a focus on real estate. It is also advantageous to have experience working in another authority or public sector, as well as having good knowledge of the IT support system Unit4 ERP, the property system Faciliate, or Excel.

Your personal qualities are very important to us, and we will place great emphasis on personal suitability. You will have a central role where it is required that you are security-conscious and collaborative. We also want you to have a high communicative ability and be humble while also being brave, straightforward, and clear. We want you to be meticulous, structured, and enjoy planning, following up, and completing tasks. We also want you to be solution-oriented and able to see connections in complex information with the ability to see the big picture and make the right priorities.

What do we offer you?

Together with approximately 1200 colleagues at the Fortifications Agency across the country, you will work with a unique property portfolio to strengthen total defense in Sweden. We are proud of the socially important mission we have, where by owning, developing, and managing properties for total defense, we contribute to a safe and free Sweden. Our tasks are varied, exciting, and challenging, which requires its competence. We work based on the state value foundation and strive for an even gender distribution. Equal rights and opportunities are important to us.

About the employment

The position is a permanent employment with the possibility of a probationary period. Swedish citizenship is a requirement, as employment at the Fortifications Agency is security classified. This means that a security review and background check will be conducted in accordance with the provisions of the Security Protection Act. We welcome applicants with diverse backgrounds and experiences; if you have protected personal data, please contact the recruitment specialist named for assistance in submitting your application. As a permanent employee, you will be placed in a war position.

Welcome to submit your application with a CV and cover letter by February 5, 2025. When applying, your personal data will be processed in accordance with the General Data Protection Regulation (GDPR). Your application is a public document according to the principle of public access.

Questions about the position?

Welcome to contact staff manager Linda Beijer at 010-44 44 954 or recruitment specialist Eva Bjälkander at 010-44 44 592. You can also contact our union representatives: Eric Bergman, Ledarna, Tommy Eriksson, SEKO, Karin Alm, SACO, who can be reached via our switchboard at 010-44 44 000.

Calls from external recruitment companies and salespeople are not welcome.