Vacant job

We are looking for a consultant who can take on the role of project administrator for our client in Västerås or Sundsvall. As part of a central player in critical infrastructure, you will have the opportunity to contribute to the expansion and maintenance of Sweden's energy network. Several extensive projects are planned in the coming years to meet future needs, with long-term investments and significant funding.

In the role of project administrator, you will support the project manager with administrative tasks, thereby contributing to the efficient and smooth running of projects. You will have significant responsibility for independently planning and executing your tasks within the areas assigned by the project manager.

The work may vary depending on the project's scope and needs, focusing on project-specific administration in the client's systems and tools throughout the project's lifecycle.

Examples of tasks may include:

• Handling and registering project documentation.
• Administration in various systems related to document management, finance, and project reporting.
• Planning and administration of internal and external meetings, including taking notes and writing minutes.
• Supporting the project manager in ensuring reporting and follow-up routines within the project.

Location

The assignment will be performed from the client's office in Sundbyberg, Sundsvall, or Västerås.

Scope

The assignment is estimated to have a workload of 75-100% throughout the assignment period. The specified scope is an estimate and may be adjusted based on the client's actual needs, meaning that the workload may be both higher or lower than expected. The client does not guarantee a fixed volume, and the consultant must be flexible to work according to current needs.

The consultant will primarily work within a specific project but may, in dialogue with the client, also contribute to other projects, provided that the role and tasks fall within the same framework and that the work does not exceed 100% of a full-time position. The client is responsible for ensuring that the consultant's security classification is suitable for the tasks performed.

Required Qualifications

• Completed upper secondary education (the client may request certificates or diplomas as proof of completed education if necessary).
• At least 3 years of documented work experience working independently as a project or program administrator, or in a similar role, within complex programs or projects involving multiple parallel sub-projects and many internal and external stakeholders.
• At least 3 years of experience working with MS Office programs, including Excel, Word, and PowerPoint.

Meritorious

• At least 3 years of experience in the energy sector or work within construction and infrastructure projects.
• At least 3 years of experience as a project administrator or in a similar role within large construction and infrastructure projects with a budget over 300 MSEK.

Personal Qualities

The following personal qualities will be verified through references and during any interview. The client reserves the right to contact their own relevant references, in addition to those provided, to ensure that the requirements are met.

• Good collaboration and initiative skills.
• Flexible and adaptable.
• Social and clear communicator.
• Has a humble demeanor and the ability to quickly build trust.
• Self-driven and results-oriented in their work.
• Has a natural aptitude for administrative tasks and structure.
• Enjoys collaborating and contributing in group settings.
• Excellent knowledge of Swedish, both spoken and written.
• Good communication skills in English, both spoken and written.

Start Date and Application

Start date: 01-Feb-2025
End date: 01-Feb-2026. Possibility of a 12-month extension.
Application deadline: 14-Jan-2025
Location: Sundsvall or Västerås

Selection and interviews are ongoing!

Contact person: 0790 062 711

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our main focus is within Finance, Administration, HR, Marketing, and IT, but we also have the broad expertise and flexibility required to deliver tailored recruitment solutions across all industries.

Although we are a relatively new player, we have already built trust with many of Sweden's largest companies and work both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us a natural partner for companies looking to stay ahead in their recruitment.