Vacant job

Stockholm – our capital city with millions of dreams, expectations, and ambitions. We work for everyone living here today and in the future. Now we are looking for you who want to think big, new, and differently with us – for the people of Stockholm.

The Hässelby-Vällingby district administration is located in western Stockholm, close to beautiful natural areas and good transportation links. We are about 1700 proud and dedicated employees who provide high-quality service to the residents of the district every day. Our work environment is characterized by collaboration, courage, and participation. Our strength lies in the diversity among residents, which is also reflected in our employees. Together we make a difference!

Welcome to us

Are you used to working with administration? Do you enjoy having contact with people over 65 years old? Do you thrive in a varied job in a changing environment? Then this could be a position for you.

We are looking for an administrative assistant to the unit's administrative team, where we both investigate transport services and manage the unit's administration and finances. One of our administrators will go on parental leave, and we are now looking for her replacement!

About us in the unit

In the ordering unit Hässelby, which is part of the department for elderly care, people with disabilities, and social psychiatry in Hässelby-Vällingby, nearly 20 people work with a wide range of ages and experiences. We collaborate closely with the Vällingby unit, and those involved in unit support work for both units. Within the Hässelby unit, there are 14 case officers, 3 administrative assistants, one case officer with a special assignment as a mentor and method developer, a team leader, and a unit manager.

Our workplace is Hässelby Square, close to green areas and lunch restaurants. The atmosphere here is good, and we actively work for a positive work climate with health-promoting activities. We face exciting challenges with a growing district and developing operations. We have high competence and a high level of ambition.

We offer

• introduction by colleagues
• engaged colleagues and close collaboration within the unit and the team you are part of
• access to close and available management
• opportunity for professional development and further education
• healthcare allowance
• flexible working hours, summer working hours, and the possibility of remote work when the operations allow.

Your role

As an administrative assistant, you will work closely with our five other administrative assistants, directly under the unit manager. Your main tasks include:

• investigating the need for transport services, primarily in the office but also during home visits
• processing fees and invoicing, as well as being responsible for purchases and orders in Agresso
• checking invoice documentation in the city's operational system Paraplyet
• collecting information digitally from various authorities
• contacting customers and relatives via phone and email, as well as handling physical mail
• managing our paper archive and purging according to retention rules when necessary.

The role may also involve flexibility for other tasks based on the needs of the operations.

Your skills and experience

We are looking for someone who:

• has a high school diploma, preferably in economics or administration
• is experienced in using the Office suite, especially Excel with numbers
• has current experience working with invoices in Agresso
• has experience independently finding information in agreements and guidelines
• has good knowledge of Swedish in both spoken and written form.

It is a merit if you have:

• post-secondary education in economics or administration
• worked in elderly care
• worked in public operations
• worked in the city's social operational system Paraplyet.

To thrive in this role, you need to have good collaboration skills. You are good at listening to others and adapting your communication to the person you are speaking with. To manage the role, you need to be independent and structured, which means you plan and execute your work effectively. You are also meticulous and attentive to details. Furthermore, you have a flexible ability and can prioritize when circumstances change.

In this recruitment, we place great importance on personal suitability, commitment, and motivation for the position.

We are curious about who you are! The City of Stockholm works with competency-based recruitment aimed at recognizing each person's competence and thereby combating discrimination.