Vacant job

Here you have the opportunity to work in an administrative and coordinating role in an international pharmaceutical environment where structure, accuracy, and collaboration are in focus. Are you comfortable with administrative processes, enjoy document management, and want to contribute to several parallel projects? Then this could be the right assignment for you.

Information about the position

Swedish Orphan Biovitrum (SOBI) is an international pharmaceutical company focused on rare diseases. SOBI operates globally and works to improve the lives of patients worldwide through innovative treatments. In this role, you will support the team responsible for Investigator Sponsored Studies (ISS) and Managed Access Programmes (MAP), where administrative processes and compliance with regulations are central parts of the work.

You will be employed by Professionals Nord and work as a consultant at SOBI during the assignment period. The assignment is time-limited, starting in February 2026 and running until December 2026. This recruitment process is managed by Professionals Nord, and SOBI's request is that all questions regarding the position go to [email protected].

Responsibilities

As an Administrative Coordinator, you will provide administrative support to the ISS and MAP team and ensure that documentation, processes, and follow-up are handled correctly and efficiently. The role involves close collaboration with several functions and working structured towards clear deadlines.

You will, among other things:

• Manage and administer the ISS portal, including archiving and follow-up
• Assist in drafting initial versions of contract agreements
• Process contracts for signing
• Support the work with transparency reporting and safety reporting
• Follow up on milestones within ongoing ISS projects
• Handle customer setups and PO requests
  

We are looking for someone who:

• Has previous experience in contract administration and/or document management
• Has good communication skills and enjoys working together with cross-functional teams
• Has the ability to manage multiple parallel tasks and projects simultaneously
• Is meticulous, structured, and used to working according to established processes and deadlines
• Is comfortable with repetitive administrative tasks and performs them with high quality
• Has good knowledge of English, as the work takes place in an international environment
  

It is a merit if you have:

• Experience with ISS/MAP portals or contract management systems such as Contract PodAi
• Previous experience from the pharmaceutical industry or medical operations
  

As a person, we see that you are:

• Structured
• Meticulous
• Responsible
• Collaborative
• Service-oriented
  

Information about the position

Start: February 16, 2026

End: December 31, 2026

Scope: 60–80 % (TBC)

Location: Stockholm

Selection: Ongoing

Contact: Oskar Norberg

You can easily apply for the position by clicking on “apply for the job” below. We review applications on an ongoing basis, and the advertisement may close before the position is filled if we have moved on to the selection and interview phase. Unfortunately, we do not accept applications via email, but if you have questions regarding the position, you are warmly welcome to contact us at [email protected].