Vacant job

Description

The Property Support and Service Administration within the Västra Götaland Region is responsible for property management, project management, maintenance, and operation of premises, as well as several administrative support and service functions for all the region's activities.

We want to work closely with those we support because we believe that together we can make a difference. With openness and a focus on development and collaboration, we strive for a good life in the Västra Götaland Region.

The Payroll Service area is responsible for paying salaries to all employees in the Västra Götaland Region. We are over 110 employees within five units working with everything related to the payroll process, pension administration, and system management of HR applications. We are located in three places within VGR: Vänersborg, Mölndal, and Skövde.

Due to increased demand from our customers, we now need to expand our team with a Heroma Reporter for our consulting business Heroma Service, located in Mölndal or Vänersborg.

The position involves a fixed-term employment.

Job Responsibilities

Heroma Service is a unit that provides administrative relief in the personnel system Heroma for managers and employees to our customers, as well as businesses, within the Västra Götaland Region and is an internal consulting operation.

As a Heroma Reporter, you are part of a team of 8 people whose mission is to support managers and employees in the Heroma payroll system. Common tasks include:

• Daily support via phone, email, and case management system
• Administrative tasks such as handling deviations, absence registration, setting up schedules, staffing, on-call duties, and preparedness based on customer input.
• Sending reminders and preparing reports as needed
• Participating in customer meetings and also meeting potential new customers to explain our service
• Maintaining contact with other support functions and acting as a link between employees, managers, payroll service, and HR.

Qualifications

We are looking for someone with a completed high school education, preferably in administration, economics, or equivalent. You have previous experience working in the Heroma payroll system, preferably as a Heroma Reporter. You have knowledge of labor laws and agreements governing salary payments. You communicate well in Swedish, both spoken and written.

We are in a development phase, and since the work requires self-leadership, we see that you have good initiative and the ability to organize your work. There are good opportunities for development in the role as we see that you have the ability to drive improvement work.

To be part of the digital transformation, you possess basic skills and can use digital tools and services. You can search for information, communicate, interact digitally, are aware of risks (GDPR), and have the courage and motivation to participate in development to learn new things.

To thrive in the role of Heroma Reporter, you need to have a good sense of service, a solution-focused approach, and a positive attitude towards our customers and colleagues. You should be able to understand the big picture, see details, and be meticulous as we work with a lot of numbers and data management every day. The ability to work in a team is important; you are part of a group where openness and transparency in your work are crucial for the team to function.

Recruitment Process

In this process, we will not read any personal letters. Instead of a personal letter, you will be asked to answer a number of questions where you can describe your experiences. Please be as detailed as possible in your answers. Therefore, we ask you to only upload your CV when you register your application.

If you have questions about the position, please contact the recruiting manager, Kristin Lindgren, at phone number 073-6557973.

We look forward to your application by February 22!

Property Support and Service is Västra Götaland Region's own service organization and property manager that ensures that things work as they should. We take care of property operations, ensure that all employees receive their salaries, that premises are cleaned, and that assignments within the region are staffed with specialist competence. We want to work closely with those we support because we believe that together we can make a difference. With openness and a focus on development and collaboration, we strive for a good life in the Västra Götaland Region.

About Västra Götaland Region

The Västra Götaland Region exists for the people of Västra Götaland. We ensure that there is good healthcare for everyone. We work for sustainable development and growth, a good environment, improved public health, a rich cultural life, and good communications throughout Västra Götaland.

The Västra Götaland Region actively works to digitize more work processes. To be part of the digital transformation, you possess basic skills and can use digital tools and services. You can search for information, communicate, interact digitally, are aware of risks, and have the motivation to participate in development to learn new things.

The Västra Götaland Region places all permanent employees in a state of readiness.

If you want to know more about the Västra Götaland Region, you can visit our introduction for new employees at the link here (https://www.vgregion.se/introduktion). You can also read more in the presentation here (https://mellanarkiv-offentlig.vgregion.se/alfresco/s/archive/stream/public/v1/source/available/sofia/rs4011-467070786-672/surrogate).

Application

The Västra Götaland Region prefers that you register your application via the recruitment system. If you, as an applicant, have questions about the advertised position or for special reasons cannot register your information in a public system - please contact the contact person for the respective advertisement.

To staffing, placement, and recruitment companies and to you as a seller:
We kindly but firmly decline direct contact with staffing, placement, and recruitment companies as well as other external actors and sellers of additional job advertisements. The Västra Götaland Region has contracted agreements.