Archivist

Do you want to contribute to the development of a socially important organization? We are now looking for an engaged archivist who wants to lead our work with information management – in an environment with high complexity and significant impact!

The secretariat function is an important support to two administrations within Property, Support and Service (FFSS) and the Supply Administration (FF) in managing, supporting, and creating conditions for the operations to conduct both their operational and strategic matters.

As part of the secretariat, the unit for quality, case management, and archives is included.

The unit supports with specialist competence in archives, law, committee coordination, internal control, business development, and internal audit, and contributes to the development of the administration's management and governance work. The unit has a functional responsibility for information management and archives as well as a responsibility for system administration of the IT systems connected to the execution of the unit's mission.

Job Responsibilities

In your role as an archivist, you are responsible for ensuring that the authority complies with applicable regulations for archives and information management. This includes having good knowledge of relevant archival legislation and monitoring that the region's regulations are followed and communicated to the relevant staff. You lead the authority's archive organization and coordinate routines for archive and information management together with archive reporters, while also ensuring that information management plans, disposal decisions, and archive reporting are in place, correct, and kept up to date.

In this role, you act as the primary contact between the authority, the committee, and the Regional Archive, and you also disseminate archive-related information internally. You handle formal matters to the Regional Archive, such as matters concerning disposal, inspections, or deliveries, and inform the Regional Archive of changes in organization, operations, or IT systems that may affect archive creation. During inspections, you report on the authority's handling of public documents and ensure that these are stored securely against damage and unauthorized access.

Placement at the region's house in Gothenburg or alternatively Vänersborg. Travel within the region occurs, and we primarily use public transport, but a driver's license is desirable.

Qualifications

We are looking for someone who is educated at the university level and has a bachelor's degree where at least 60 credits are in archival science or a related field. You also have several years of experience working as an archivist in a politically governed organization.

It is advantageous if you have good experience with Public 360 and/or Visual Archive. Experience in process mapping, improvement work, and training initiatives in information management is also an asset.

To thrive in this role, we believe you enjoy an environment where collaboration and clear communication are important and where you can work both strategically and practically. You are mature in your profession, relationship-building, and pedagogical, while also working in a structured and quality-conscious manner. We would like you to see the whole picture of the operation, be clear in your way of conveying information, and have a good ability to achieve results together with others.

Recruitment Process

In this process, we do not request a personal letter, but instead, we want you to answer a number of questions when you register your application. Please remember to answer thoroughly as we will make our first selection based on your responses. After the application deadline, we will contact the candidates who are relevant for a first interview. The first interviews are scheduled for March 5-6 at the region's house in Gothenburg, so please mark your calendar now. Apply by February 28.

Property, Support, and Service is Västra Götaland Region's own service organization and property manager that ensures things work as they should. We take care of property operations, ensure that all employees receive their salaries, that premises are cleaned, and that assignments within the region are staffed with specialist competence. We want to work closely with those we support because we believe that together we can make a difference. With openness and a focus on development and collaboration, we strive for a good life in Västra Götaland Region.

About Västra Götaland Region

Västra Götaland Region exists for the people of Västra Götaland. We ensure that there is good healthcare for all. We work for sustainable development and growth, a good environment, improved public health, a rich cultural life, and good communication throughout Västra Götaland.

Västra Götaland Region actively works to digitize more ways of working. To be part of the digital transformation, you bring basic skills and can use digital tools and services. You can search for information, communicate, interact digitally, are risk-aware, and have the motivation to participate in development to learn new things.

Västra Götaland Region places all permanent employees in a military reserve.

If you want to know more about Västra Götaland Region, you can visit our introduction for new employees at the link here (https://www.vgregion.se/introduktion). You can also read more in the presentation here (https://mellanarkiv-offentlig.vgregion.se/alfresco/s/archive/stream/public/v1/source/available/sofia/rs4011-467070786-672/surrogate).

Application

Västra Götaland Region prefers that you register your application via the recruitment system. If you as a candidate have questions about the advertised position or for special reasons cannot register your information in a public system - contact the contact person for the respective ad.

To staffing, placement, and recruitment companies and to you as a seller:
We kindly but firmly decline direct contact with staffing, placement, and recruitment companies as well as other external actors and sellers of additional job advertisements. Västra Götaland Region has contracted agreements.