State Museums of Maritime, Transport and Defence History is looking for Administrative Support

The State Museums of Maritime, Transport and Defence History work with cultural heritage with the vision of broadening people's worldview through knowledge, experiences, and engagement.

The authority has a well-integrated sustainability effort and also aims to inspire others to act for a sustainable future. We are a museum authority that operates and develops the Maritime Museum, the Maritime Historical Museum, the Vasa Museum, the Wreck Museum, and the Railway Museum. Since January 1, 2026, the Defence Historical Museums, the Army Museum and the Air Force Museum, will also be part of the authority.

We have exciting development work ahead of us as the authority grows in 2026. We will continue to develop a culture and working methods where people and ideas have space to grow while building a common culture with shared working methods in a new organizational structure within a larger authority. We are developing an effective collaboration culture characterized by trust, curiosity, and accountability. A culture where we get better together!

About the position

You will work as administrative support to the authority's chief and head of staff, assisting with calendar bookings, travel bookings, conference bookings, and other arrangements at the authority-wide level. You will handle the administration surrounding the authority's central meeting forms, managing invitations and any other bookings/orders that need to be arranged. You will have administrative responsibility for the agenda process and may also be responsible for the Defence Tradition Committee (invitations, arrangements, and minutes). In this role, you will experience a wide variety of tasks, which may differ from day to day.

An important part of your tasks is working with the registry, where you, together with the authority's chief registrar, will register documents and assist with related inquiries. If necessary, you will also handle mail opening and distribution of cases. You will also work with administration and registration regarding the entire process for state grants to defence historical museums in Sweden.

Your qualifications and experience

You should have a post-secondary education in administration or a field we deem equivalent and several years of experience working with similar tasks as an administrator and/or registrar in public operations. The work includes taking minutes and being able to write decisions, which is why you must express yourself very well in both Swedish and English, both orally and in writing. Previous experience as a registrar is an advantage, as well as similar assignments within the museum sector as described above.

Your qualities

We will place great emphasis on personal qualities. You have a positive attitude and a high degree of service orientation. You thrive in a varied workday and are flexible in handling multiple tasks and switching between them. You are meticulous yet efficient, ensuring that you deliver within deadlines and with high quality. You possess well-developed communication skills and a professional demeanor. Your ability to plan and prioritize work independently and in dialogue with others are strong attributes of yours. You are responsible and drive your work forward independently. You have a pleasant demeanor and contribute to a good atmosphere at work. Since the workgroup is small, we all help each other and support each other's tasks when needed.

More about us

The staff's responsibilities include support to the authority's chief and management group, the authority's registry, administration regarding the authority's contracted travel agency services, administration of grant management, and the Defence Tradition Committee. The staff is also responsible for the planning and follow-up process, including the annual report. The staff consists of a total of six people, including the head of staff.

Employment

Permanent employment, full-time. A 6-month probationary period may apply, with a start date to be agreed upon.

Salary

Monthly salary. We apply individual and differentiated salary setting. Please state your salary expectations in your application.

Contact persons

Pia Nyström, head of staff: 08-519 558 55

Union contact persons

Jens Hauman, ST: 08-519 549 93

Lisa Jansson, Saco-s: 08-519 548 68

Application

Welcome with your application by February 22 by registering via the link to our website. Attach your CV and cover letter. First interviews will be held on March 10-11.

Other

The State Museums of Maritime, Transport and Defence History is a government authority, which means that the information you provide to us may be disclosed under the principle of public access to information. Normally, there is no confidentiality for the information processed in your application. If you have protected personal information, please contact the contact person listed in the advertisement. SMMTF aims to reflect the diversity present in society in its staff composition. If you have the right qualifications, you are interesting to us, regardless of gender, gender identity and expression, age, sexual orientation, disability, religion, or ethnic background.

SMMTF has taken a position on recruitment channels and marketing. We therefore firmly request no contact with media sellers, recruitment companies, or similar.