Operational Coordinator for International Assignment

Do you have the ability to combine meticulous administration with a forward-leaning drive? Are you unafraid to pick up the phone and demand results? We are now looking for an operational coordinator for an international assignment starting in February.

ABOUT THE POSITION

In the role of a communicative administrator, you will be a central part of an exciting international project focused on securing and documenting internal documentation. You will work closely with project management and play a crucial role in creating order and overview in a dynamic environment.

Your main responsibility is to drive an important claim process that requires both structure and proactive action. You will handle basic data management – processing, quality assurance, and administration of larger data sets in Excel. To achieve the goals, you need to be communicative and driven; this means that you independently contact external parties and suppliers to request documentation, set requirements, and follow up on issues until they are fully resolved.

Through your work, raw data is transformed into valuable decision-making material, while your personal maturity and drive ensure that no questions remain unanswered. You will also be a valuable support in daily operations by handling various ad hoc tasks.

We appreciate a humble attitude towards work as we value flexibility and adaptability to new challenges. We are looking for someone with personal maturity who dares to take space in the organization.

The assignment extends until July, and the desired start is immediate. You will have flexible working hours (8-5) and are expected to work in the office in Stockholm. In this role, you will also have the chance to work in a dynamic and international environment.

RESPONSIBILITIES

Call and email international suppliers to request documentation and follow up on outstanding issues
Manage and structure manual data in Excel
Actively handle and solve various ad-hoc tasks

WE ARE LOOKING FOR YOU WHO

Has previously worked in an administrative or coordinating role
Has good telephone skills from your work experience
Has extensive experience working in Microsoft Excel, with the ability to quickly understand and manage data
Has very good knowledge of English, both spoken and written
Is very meticulous and detail-oriented in your work

It is an advantage if you have

Good language skills in Swedish

To succeed in the role, you have the following personal qualities:

Communicative
Meticulous
Flexible
Goal-oriented

Our Recruitment Process

This recruitment process is handled by Academic Work, and our client's request is that all questions regarding the position be sent to Academic Work. We apply continuous selection and will take down the ad when enough candidates have reached the final stage of the recruitment process. When applying, a CV is requested. A cover letter is not used as a selection method and therefore does not need to be attached. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the position and to promote equality, diversity, and a fair recruitment process.