Registrar at the Total Defence Research Institute (FOI)

The Total Defence Research Institute (FOI) is a government agency conducting world-leading research in defense and security to support Sweden's military and civil defense. The research spans several areas, including underwater, cyber defense, space, electronic warfare, sensor systems, civil defense, CBRNe (chemical, biological, radiological, nuclear, and explosive substances), military platforms including weapons and protection, as well as security policy analyses. FOI's research plays a key role in building Sweden's defense capability.

About the Position

We are now looking for a registrar to complement our team! In the role of registrar, you will manage the agency's public documents. You will be responsible for mail opening, lottery, registration, archiving of completed cases, and the release of public documents. You will conduct quality assurance of registered documents and cases to ensure that the information is accurate and complete. A significant part of the job involves working with classified documents, and Sweden's new role as a NATO member imposes additional requirements on our document management.

About the Unit

You will be part of the Information Management section within the Legal Unit, which belongs to the Research Support department. The section currently consists of 10 employees, including archivists, registrars, document controllers, and a section manager. The section is located in Kista.

Requirements

We are looking for someone who has:

• a relevant registrar or archivist education or other comparable competence acquired through work experience that FOI considers equivalent,
• documented knowledge of the laws and regulations governing document management within public administration, including transparency and confidentiality legislation,
• several years of current experience in information management, including case management and archiving,
• experience in conducting development work in information management,
• good ability to express yourself verbally and in writing, in both Swedish and English.

To thrive and succeed in the role of registrar, a positive attitude towards the tasks and the organization is crucial. You are expected to act in accordance with decisions, operational plans, goals, and guidelines. Good collaboration and clear communication with colleagues are essential.

Desirable Qualifications

It is advantageous if you have:

• experience working with security-classified documents,
• worked at an agency under the Ministry of Defence,
• experience with the case management system Platina.

What Do We Offer You?

We offer a unique workplace where you have the opportunity to work on what is important for total defense and society as a whole. We consciously work for a good working environment with a good balance between work and private life. In addition, we offer a range of benefits.

Application

The position is a permanent employment that may begin with a six-month probationary period. Do you want to help find answers for a safer world? Welcome with your application in the form of a CV and cover letter via the application button by Thursday, February 19, 2026!

For more information about the position, please contact Åsa Strandberg. Union representatives are David Sundell (Saco-S) and Jonas Svefors (OFR/S – ST) All can be reached at 08-555 030 00.

As the position is classified, Swedish citizenship is required. A security clearance with a background check will be conducted before employment in accordance with the Security Protection Act (2018:585).