Education Office (EdO) is looking for a Department Coordinator

The Education Office (EdO) is one of the Professional Services units at SSE. We are currently about 50 staff members working in EdO. We function as a hub in the SSE journey. We provide and develop professional academic support for all stakeholders and students (BSc, MSc, PhD) during their SSE journey. It includes assessment, program management, scholarships, international collaborations, and quality measurements, academic support, central course and exam coordination, degrees, and certificates.

About the position

This is a varied and meaningful role with broad responsibilities across finance, administration, communication, and operational coordination.

As a Department Coordinator, you will play a key part in ensuring that internal processes run smoothly while supporting researchers, faculty, guests, and staff.

If you enjoy a role that combines independence with collaboration, multitasking with structure, and administrative process ownership with cross-departmental interaction, this position will suit you well. You will be part of an ambitious, international, and inspiring environment. The position will be placed at the Education Office, but you will work with the Department of Economics.

Responsibilities include, but are not limited to:

The role is broad and flexible, involving both administrative and hands-on tasks. This is an excellent opportunity to develop your administrative skills and work within different parts of a dynamic organization. You will mainly work with tasks within financial administration, departmental support and coordination, and logistics. Examples of what could be work tasks within this position:

• Supporting the department’s financial processes and routines
• Manage research grants and project finances
• Handle invoices, reimbursements, remunerations, and scholarship funding
• Assist Head of Department with various tasks
• Supporting faculty, staff, and visitors with day-to-day administrative needs
• Helping coordinate visits and practical arrangements
• Supporting the organization of workspaces and related resources
• Handling web content updates for the department’s external communication
• Facilitating smooth internal communication and sharing relevant updates

Your profile

You are a service-minded, structured, and proactive team player who enjoys working in a dynamic environment. You are comfortable balancing several processes simultaneously and have strong communication and organizational skills. You enjoy interacting with both internal and external stakeholders and take pride in delivering high-quality administrative support.

Requirements

• Experience in administrative work
• Confident user of administrative and digital tools
• English, written and spoken

Meritorious

• Experience from an academic environment
• Academic degree
• Experience working with research support
• Interest in digital development and process improvement
• Swedish

Other information

This is a special fixed-term employment of nine months. The position is located in Stockholm. We encourage you to apply promptly as we are actively reviewing applications on an ongoing basis.

Please be aware that we conduct background checks on final candidates for this position.

About the Stockholm School of Economics

The Stockholm School of Economics is ranked as the top business school in the Nordic and Baltic countries and enjoys a strong international reputation. World-class research forms the foundation of our educational offering, which includes Bachelor, Master, PhD, MBA, and Executive Education programs. Through creativity and collaboration, the Stockholm School of Economics provides an environment where ambitious students and accomplished researchers meet to address contemporary challenges within business and economics, particularly those concerning sustainability, diversity, and innovation.

Apart from delivering world-class education within business and economics, SSE students are trained to be successful decision-makers and leaders of the future. Read more here. (https://www.hhs.se/en/about-us/organization/mission-and-vision/)

SSE is committed to a balanced gender distribution and values a variety of backgrounds and experiences among our employees. We therefore welcome all applicants regardless of their gender, ethnicity, gender identity or expression, disability, sexual orientation, age, or religion or other beliefs. We strive to have a fair and inclusive recruitment process.