Vacant job

Hemfrid is growing – and behind the scenes, structure and support are needed to support this growth. We are now looking for someone who wants to take overall responsibility for our vehicle fleet and who thrives in a role where structure, service, and improvement work go hand in hand. This is the role for you if you enjoy order and organization combined with service and interaction with many contact points.

About us

Hemfrid (hemfrid.se (http://hemfrid.se)) is Sweden's largest company in home services and part of the newly formed KEYTO Group (keytogroup.com (http://keytogroup.com)). With over 17 offices across the country and a business in constant motion, our support functions are crucial for everything to run smoothly. We create simpler everyday lives for our customers – and for our employees. Behind every well-functioning delivery are smart processes, engaged teams, and strong internal support. The position is based at our Stockholm office at Tulegatan 11, with excellent communications and proximity to both the subway and commuter trains.

About the role

In this role, you will be responsible for the daily and long-term management of Hemfrid's vehicle fleet of over 300 vehicles across the country. You are our first line support for everything related to vehicles and damages – ensuring that cases are handled correctly, efficiently, and professionally.

This is an operational role with significant responsibility. One day you will support managers with vehicle-related issues, the next you will coordinate vehicle exchanges, manage rental cars, or follow up on damages and costs. At the same time, you will proactively work on developing routines and processes that simplify everyday tasks and contribute to cost control.

You will work closely with Operations (regional and area managers), the finance department, purchasing, and external suppliers. The role is part of Hemfrid's Finance team, and you will report to the Operations Support Manager. If necessary, you will also support claims support and finance with simpler administrative tasks.

Travel occurs a few times a year in connection with training and meetings at other offices.

Key responsibilities

• First line support for the company's vehicle fleet, internally and externally

• Management of vehicle orders, sales, and rentals

• Administration and updating of systems and databases related to the vehicle fleet

• Support to finance in handling vehicle-related invoices

• Communication to the business regarding vehicle exchanges, tire changes, service, inspections, and routines

• Updating the intranet/SharePoint with current vehicle information

• Collaboration with suppliers and partners such as Toyota, Bilia, Abax, Bilreda, the Swedish Transport Agency, and insurance companies

• Support to managers in vehicle-related matters

• System and information responsibility within fleet management

• Continuous development of routines and processes to simplify and reduce costs

Who are we looking for?

We are looking for someone who thrives in a varied role with many contact points and clear personal responsibility. You are structured, solution-oriented, and service-minded – leaving nothing to chance. You enjoy following up, taking ownership, and finding smarter ways to work. You are communicative and confident in dialogue with both internal colleagues and external parties, and you easily build trusting relationships.

Key requirements

• At least 2–3 years of experience in an administrative and coordinating role

• Experience working with many internal (and preferably external) contact points

• Very good ability to structure, prioritize, and manage parallel tasks

• Good communication skills in both spoken and written Swedish and English

• Basic competence in the Office365 suite

• Experience in fleet management or vehicle administration is highly desirable

Practical information

The position is full-time with regular office hours. We work according to an office-first approach, with the possibility of remote work 1–2 days a week by agreement with your immediate manager.

We apply ongoing selection and review applications as they come in, so we encourage you to submit your application as soon as possible. The first steps of the process include selection tests (personality and logic), followed by a digital interview with the responsible recruiter.

Welcome with your application!