Vacant job

Are you an experienced registrar with in-depth knowledge of record keeping within government operations? At Jefferson Wells, we are currently seeking a registrar for a consulting assignment with one of our clients located in Solna or Östersund. In this role, you will work broadly with record keeping, mail handling, archiving, and case management - perfect for those who thrive in a structured environment where order, accuracy, and service are at the forefront. Welcome with your application!

Location: Solna Start: April 1, 2026 Assignment Duration: September 30, 2026, with the possibility of a 5-month extension Employment: Consulting position via Jefferson Wells Scope: Full-time 40 hours/week, 100% on-site at the client

About the job as a registrar

As a registrar, you will be part of a registry responsible for record keeping and handling the authority's incoming and outgoing information. You will work with daily document and case management, ensure correct and legally secure registration, and assist the organization with issues related to the principle of public access. The role requires a good understanding of regulations within government operations, the ability to work meticulously, and a strong sense of service.

Your main responsibilities include:

• Daily mail opening, record keeping, registration, and dispatch
• Monitoring of official email inbox
• File creation and archiving of recorded documents and cases
• Contact with employees and the public regarding documents and cases according to the principle of public access
• Providing information on ongoing and completed cases
• Generating statistics on ongoing and completed cases

The candidate we are looking for

We are looking for someone with extensive experience working as a registrar within a government authority and who thrives in a role where structure, accuracy, and regulations are central. You work independently, are responsible, and easily collaborate with different parts of the organization. To succeed in this role, you need to manage multiple tasks simultaneously while maintaining high quality and good service.

For this assignment, the following qualifications are required:

• Extensive experience as a registrar in a government authority
• Very good knowledge of record keeping and regulations within government operations
• Certified registrar, registrar training at the university level or equivalent education. Alternatively: high school education and at least 1 year of work experience as a registrar
• Good knowledge of MS Office or equivalent systems
• Knowledge of document and case management systems, such as Public360, W3D3, Platina, or similar
• Familiarity with laws and regulations governing public operations and the registrar's responsibilities
• Very good ability to communicate in Swedish, both spoken and written
• Ability to provide reference assignments from a government authority where you have worked for at least 6 months as a registrar in the last 3 years

Personal qualities

To thrive and succeed in this assignment, we see that you are a person who takes great responsibility and works meticulously even when the pace is high. You have a natural holistic perspective and understand how the registry's work affects the authority's operations as a whole. At the same time, you find it easy to collaborate and build good relationships with both colleagues and the public, always with a professional and respectful approach. The role suits you if you appreciate order, structure, and want to contribute to a legally secure and efficient document management.

About Jefferson Wells

Jefferson Wells is a consulting and recruitment company specializing in the supply of managers and specialists. Jefferson Wells' unique expertise and industry experience enable us to help organizations grow and offer long-term career development for our candidates. Jefferson Wells operates in about 50 locations in Sweden and in more than 50 countries worldwide and is part of ManpowerGroup. With our extensive network, we can offer a wealth of exciting job opportunities. We match your skills and career goals with some of Sweden's most attractive organizations and brands, so you can achieve your career goals.

Application

We warmly welcome your application by registering your CV. Please note that we do not accept applications via email. Selection is ongoing.