Vacant job

At Future People, we are looking for a project administrator for a government agency in Kungsholmen. As a consultant with us, you will have the opportunity for an exciting assignment while continuing to develop within your area of expertise. You will be employed by Future People and work on-site at our client's location. We care deeply about your well-being both with us and in your assignment. You are an important and valued person, both as an employee and as a colleague.

Take the next step in your career and develop together with us! 

Our client is a government agency within the transport sector that works to facilitate the everyday lives of residents traveling and commuting in Stockholm city. This is an agency with a strong commitment and pride in their important societal mission. As a consultant, you will be part of an important journey and, together with the agency's employees, contribute to a better everyday life for the residents of Stockholm city. 

The assignment involves working on several parallel projects where you will serve as a qualified administrative support to the client and project organization.

You will contribute to streamlining operations by creating structure, supporting employees, and ensuring that administrative processes follow established routines and guidelines. The role requires a high ability to prioritize and experience in handling many tasks simultaneously.

The work is both strategic and operational, and you are expected to work according to the organization's structure, methods, and culture. To succeed in the role, a good ability to understand technical Swedish in both spoken and written form is required.

Responsibilities:

• Perform document management according to applicable routines and guidelines

• Register documents in EDIT and handle requests for the release of public documents

• Book meetings and travel as needed

• Administer project tools (permissions, users, functions, etc.)

• Manage orders for IT and office supplies as well as access cards

• Invoice management and coding in Agresso

• Quality assure invoice documentation

• Check reported hours from consultants and contractors

• Manage onboarding and offboarding of project members

• Provide organization-specific introductions to new employees

• Support in the procurement and conclusion of consulting assignments

• Guide in administrative routines and method support

• Participate in the development of the administrator network

• Perform other administrative tasks as needed by the manager or project leader

Requirements for the position:

• At least a high school diploma

• At least 8 years of documented experience as a program or project administrator within public transport, infrastructure, urban planning, vehicles, or IT

• At least 5 years of experience in case and document management (planning, folder structure, registration, and archiving)

• At least 7 years of experience in invoice management in Agresso or similar systems, including coding and handling of re-invoicing/sales orders

Meritorious:

• At least 5 years of experience working in EDIT (Paltina) or equivalent document management systems

• At least 3 years of experience as a project administrator within public operations

• At least 3 years of experience in administration in web-based project tools such as Avima, SharePoint, or similar

Before the assignment can begin, a security clearance will be conducted.

Personal qualities and work environment

We have a solid collaboration with the agency today and have consultants on-site in several departments. The workplace is characterized by a welcoming environment where you as a consultant have good opportunities to develop and grow within the organization. As a person, you are attentive, engaged, and have good collaboration skills. You are structured and have the ability to work independently and strive to deliver high quality. 

You will be employed by Future People and work as a consultant for our exciting client.

For us, it is important that every candidate has a positive experience with us, and we keep you updated throughout the process. You will never have to wonder what is happening and how you stand in the recruitment process. As an employee with us, you can trust that we will help you achieve your career goals. We are here as a partner throughout your professional career. 

Warm welcome to submit your application today!

Scope: Full-time until 31/12-2027 with the possibility of extension

Start: 1/6-2026

Application deadline: 16/3-2026

You apply for the position at futurepeople.se

We cannot accept applications via e-mail due to GDPR.

If you have questions about the role or wonder how the process looks moving forward, please feel free to contact us. The people working on this assignment process are Therese Lönnberg, you can reach me at [email protected] and Liv Hedström, [email protected]. We welcome applicants with diverse backgrounds and experiences. We review applications continuously, and in the consulting world, processes often move quickly. The role may be filled before the application deadline, so do not wait to submit your application.

Welcome to us at Future People!