Vacant job

The assignment concerns a Project Administrator for the subway section within critical infrastructure in Stockholm. You will work in a complex organization with a high societal focus, where structure, accuracy, and collaboration are crucial to support several ongoing projects. The assignment involves being an administrative hub that streamlines operations and creates order in the daily work for project managers and employees.

Edge of Talent is a competence and consulting company that offers tailored solutions for our clients, whether it involves shorter consulting assignments, project employment, or long-term collaborations. We take pride in matching the right talent with the right assignment and creating opportunities for both our consultants and our partners to grow together.

With us, you become part of a dynamic organization where you, as a consultant, are employed by Edge of Talent. We take care of the administration, coach you through your career, and ensure that you thrive in your assignment. Our focus is to offer you assignments that match your skills and where you have the opportunity to develop.

As a Project Administrator, you will work on several different projects within the subway section. You will be the client's extended arm and contribute to streamlining operations by supporting employees and creating structure. The role requires good prioritization skills and the ability to work on many tasks simultaneously – both operationally and strategically.

With its 100 kilometers and 100 stations, the subway winds through Stockholm like its lifeblood. Here, 900,000 journeys are made every day. The subway section develops and ensures the flow for current and future generations. With us, you will play a key role in supporting this vital societal operation.

• Perform document management according to applicable routines and guidelines

• Register documents in the EDIT system and assist with requests for public documents from external parties

• If necessary, perform meeting bookings and travel arrangements

• Administer project tools, such as permissions, new users, and features

• Manage orders for IT and office supplies as well as access cards to facilities

• Invoice management and coding of incoming invoices in Agresso

• Quality assure the documentation for invoices

• Check reported hours from consultants and contractors

• On- and off-boarding of project members

• Assist with business-specific introductions for new personnel

• Assist in the procurement and termination of consulting assignments

• Guide in administrative methodological support and administrative routines

• Participate and contribute to the development of the administrator network

• Minimum high school diploma

• At least 8 years of documented experience as a program or project administrator within public transport, infrastructure, urban planning, vehicles, or IT

• At least 5 years of experience in case and document management (planning, folder structure, registration, and archiving)

• At least 7 years of experience in invoice management in Agresso or similar invoice management systems (coding of invoices and handling of re-invoicing/sales orders)

• At least 5 years of work experience in EDIT (Paltina) or equivalent registration systems

• At least 3 years of work experience in the role of project administrator within public operations

• At least 3 years of experience administering in one of the market's leading web-based administrative tools for project collaboration such as Avima, SharePoint, or similar

Start: Immediately

Scope: Full-time

Location: Stockholm

Salary: By agreement

Contact: Hermela Nadew

Application Deadline: We accept applications on an ongoing basis and keep the advertisement open until the position is filled. To not miss the opportunity, we recommend that you submit your application as soon as possible.

Please note that we will check the criminal record after the first interview if you proceed in the process.