Vacant job

On behalf of our client, we are now seeking a structured, detail-oriented, and service-driven Finance and Administrative Coordinator. This role is ideal for you if you seek long-term continuity and thrive in a supportive function. Here, you will become part of a flat-hierarchy team that highly values order, clarity, and personal accountability. We offer a position with strong long-term prospects and a healthy work-life balance.

About the Role

In this broad role, you will support both the finance function and the CEO with varied tasks. The organization is in a growth phase characterized by a high activity level and numerous parallel projects, which places increased demands on internal structure and administration. To meet this need and alleviate pressure on the organization, we are looking for an engaged professional ready to take on a combined role in finance administration and office services.

The position is broadly designed, making you a central pillar of the office. Your main focus will be ongoing finance administration, working closely with the company’s Finance Manager. In addition to financial tasks, you will support the executive leadership with general office administration and coordination.

What We Offer

• A secure workplace with excellent conditions for thriving and developing over many years to come
• The opportunity to work with both finance and practical service in a dynamic environment

Responsibilities

This is a combined role where approximately 60% of the work focuses on finance administration, while the remaining 40% covers general administrative and coordination tasks to support leadership.

• Handle ongoing finance administration, including receipts and invoicing
• Update and maintain financial tracking sheets in Excel
• Assist with payroll administration and basic bookkeeping tasks
• Book travel and coordinate conferences as well as internal meetings
• Plan and administer corporate events and staff activities
• Provide administrative support to the CEO and executive team as needed
• Manage general correspondence and office administrative routines
• Participate in procurement processes

We are looking for someone who

• Has a basic education in economics, such as from an economics-focused high school program
• Is proficient in the Office suite, with a particular focus on Excel
• Can communicate fluently and accurately in Swedish (both verbally and in writing)
• Demonstrates personal maturity along with a careful and structured approach to work
• Possesses a strong service mindset and a willingness to help wherever needed

Qualifications that are a plus

• Previous experience with payroll administration or basic bookkeeping
• Experience working in a coordinating or supportive role

Persönliga egenskaper

• Helpful and service-oriented
• Orderly and structured
• Responsible and solution-focused

Our Recruitment Process

This recruitment process is managed by Academic Work. Our client requests that all questions regarding the position be directed to Academic Work.

We conduct rolling selections and will remove the advertisement once enough candidates have reached the final stage of the process. A CV is required when applying; we do not use cover letters as a screening method, so one is not needed. The recruitment process includes two selection tests: a personality test and a cognitive ability test. These tools help us identify the candidate with the highest potential while promoting equality, diversity, and a fair hiring process.