Vacant job

This is a broad and key role for those who are passionate about creating structure, well-being, and smooth processes in an environment where people, service, and organization go hand in hand. You are the one who makes everyday life work – the one who ensures that the office feels professional and welcoming, that colleagues have the right conditions to succeed, and that the team works towards common goals.

About the role

In the role of Office Manager with team leadership responsibility, you will be responsible for the overall operation of the office and lead a small support team that assists the business in daily operations. You naturally switch between planning, coordinating, and developing – and are the one who ensures that everything around the people works seamlessly.

You will be the hub of the organization and a natural point of contact between management, employees, and external partners. The work involves creating clarity, building routines, and contributing to a positive, solution-oriented culture where structure and care meet.

In practice, this means that you:

• Ensure that the office operates efficiently on a daily basis – with responsibility for supplier relationships, purchasing, administration, and logistics.
• Manage the budget and follow-up related to the office's operations, social activities, and events.
• Plan and execute internal meetings, gatherings, and larger company activities.
• Be responsible for onboarding new employees and ensure that everything practical is in place – from IT access to workspace and materials.
• Support the management team with administrative tasks, presentations, and coordination.
• Lead and develop the support team – you coach, prioritize, and create common working methods that strengthen collaboration.
• Drive improvement work and process development together with management to ensure efficiency, clarity, and quality in everyday life.

Who we are looking for

We are looking for someone with a genuine interest in order, structure, and efficiency – and who thrives in a role where you can be both a doer and a leader. You are communicative, attentive, and have an easy time building trust and relationships at all levels. You appreciate working closely with the business, solving problems quickly, and helping others succeed. At the same time, you think long-term and have a natural sense of quality, flow, and wholeness.

We believe you have:

• Several years of experience in a broad Office Manager, Operations, or Support role
• Previous responsibility for office operations, administration, and coordination
• Experience in leading, coaching, or coordinating teams
• Strong organizational skills and confidence in prioritizing and planning
• Fluent in Swedish and English, both spoken and written
• (Meritorious) Experience from international or professional environments

About the client

Our client is an international company with offices in several European cities and a culture characterized by collaboration, care, and professionalism. Here, strong values and a focus on sustainability are combined with a warm working atmosphere where well-being and balance are at the center.

You will be part of an organization that highly values engagement, responsibility, and teamwork – where every individual has the space to influence and contribute.

We offer

You will be offered a central role in an international context where structure, culture, and people meet. Here, you will have broad and independent responsibilities with great opportunities to influence and develop working methods and routines. You will be part of a workplace characterized by care, energy, and a forward-looking attitude – where flexible working methods, generous benefits, and a focus on well-being are a natural part of the culture.

Location: Stockholm Scope: Full-time, permanent Start: By agreement

Do you want to help build structure, well-being, and team spirit in an international environment?

ABOUT WISE ADMIN

Wise Admin specializes in recruitment, consulting solutions, and advice within administration. We uplift those who are often taken for granted, because we know how crucial the right administrative skills are for the business to function and grow. We match people who create structure, order, and joy at work, and ensure they end up where they can be most useful. For real.

WHEN YOU BECOME ONE OF US

As a consultant at Wise, you become part of a context where we value both your security and your development. We offer competitive salary, wellness allowance, pension contributions, and collective agreements – for us, nothing is more important than you feeling secure in your employment.

From day one of your consulting assignment, you will have the opportunity to develop, be challenged, and influence the workplaces of the future – together with engaged colleagues, and with us as a constant sounding board. Regardless of where you are in your career, the role of a consultant should provide you with experiences, knowledge, and inspiration for the next step.

Welcome to Wise – a world full of opportunities!

YOUR APPLICATION 

To apply for the role, click on “Apply now” and attach your CV. Please note that we cannot accept applications via email. In the consulting world, things often move quickly, so the position may be filled before the application deadline. Therefore, do not wait to submit your application.

If you have questions about the role, feel free to contact the responsible Talent Acquisition Specialist, Emma Rehn, [email protected]