Vacant job

Are you an experienced and driven administrator who enjoys coordinating, structuring, and improving work processes? We are looking for you who want to become a key person in a technically oriented organization responsible for the operation and development of Stockholm's infrastructure.

In the role of Administrator, you will be an important support for the section management and work with a wide range of administrative and coordinating tasks. You will, among other things:

• Manage documentation in diary systems and write minutes of meetings

• Plan and coordinate meetings as well as work with internal newsletters

• Streamline administrative processes and drive improvement projects

• Coordinate onboarding and offboarding of employees

• Contribute to the development of routines and processes for increased quality and efficiency

The work is mainly conducted on-site in modern premises in central Stockholm, with the possibility of some remote work.

• Post-secondary education (at least 180 credits) in a relevant field, or a high school diploma with at least 10 years of relevant experience.

• At least 5 years of experience in a coordinating/administrative role

• At least 5 years of experience in financial monitoring and working with budgets/forecasts

• At least 2 years of experience as management support

Desirable experiences:

• Experience in politically governed organizations (at least 2 years)

• Experience from technical operations within infrastructure (at least 1 year)

• Invoice management in Agresso or similar financial systems (at least 3 years)

• Document management and archiving (at least 5 years)

• Project management of business development projects (at least 2 assignments)

A structured, solution-oriented, and communicative person who thrives in a role where you can work independently, while also being a team player who contributes to an open and positive work environment. You have a knack for prioritizing and managing multiple parallel tasks and are passionate about creating order and clarity. 

Practical information:

Assignment duration: September 15, 2025 - September 15, 2027, with the possibility of extension Location: Central Stockholm (with some possibility for remote work) Scope: Part-time approx. 20 hours/week, with the possibility of increasing to full-time

Are you the one we are looking for? Submit your application and help contribute to a sustainable and reliable public transport for the future!

The application deadline is August 29, but we are working with ongoing selection and interviews.

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our main focus is on Finance, Administration, HR, Marketing, and IT, but we also have the broad expertise and flexibility needed to deliver tailored recruitment solutions across all industries.

Although we are a relatively new player, we have already built trust with many of Sweden's largest companies and operate both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us a natural partner for companies looking to stay ahead in their recruitment.