Vacant job

Helping people achieve better health is one of the most important missions one can have. At Södra Älvsborg Hospital (SÄS), we are 3,700 employees with 120 different professions who contribute to this every day. Here, you will find security, career opportunities, a forward-looking spirit, and a strong sense of community.

Do you have experience in administration, coordination, and executive support in the public sector? We are now looking for an Administrative Coordinator for the Operational Unit at SÄS.

About our vacancy

In your role as Administrative Coordinator, you will provide close administrative support to both the Head of the Operational Unit and the Operational Manager in administrative and coordinating matters.

As part of the Operational Unit, you play a key role in strengthening coordination within the Support Staff Area and between the Support Staff Area and the operational areas. You contribute to the structure, prioritization, and coordination of cases and assignments, and help ensure efficient administrative support in operational matters. You will collaborate closely with the Administrative Strategist in the Support Staff Area. The role also involves case preparation, document management, improvement work, and support to operations.

Your main areas of responsibility:

• Support the Head of the Operational Unit and the Operational Manager in leadership, coordination, and administrative structure in daily work.
• Coordinate administrative processes, cases, and information flows within the Operational Unit.
• Provide administrative executive support in matters concerning documentation, preparation, and coordination.
• Participate in the preparation and coordination of materials, cases, and follow-up.
• Coordinate document management and contribute to quality-assured working methods in administrative systems and document flows.
• Contribute to collaboration with relevant functions within the Support Staff Area and other parts of the organization to create good and clear working methods in operational matters.
• As needed, contribute to the coordination of common administrative issues, system support, and forums.

About us

To work even more effectively from Södra Älvsborg Hospital's (SÄS) holistic perspective, an organizational change has been implemented, where functions for operational coordination have been organized into a unit together with other units.

The Support Staff Area's task is to work from strategic and operational perspectives regarding efficient administration, with SÄS as the client. As part of the whole, the staff works with continuous changes to develop together with the operations. To be responsive to the operations' demand and needs, we need to think in a development-oriented manner with a focus on goals and results.

This role is located in the Operational Unit and is a key part of creating close, accessible, and high-quality support in the operational daily life.

As part of this work, we strive to clarify responsibilities, improve coordination, and create better conditions for an efficient inflow of cases and assignments. The goal is to contribute to a better work environment, a clearer interface between strategic and operational work, and a more sustainable distribution of administrative issues within the team.

Your profile

We are looking for you who have a relevant university or college degree, or other education and experience that the employer considers equivalent. You have experience in administration, coordination, document management, and executive support, preferably from the public sector. The role requires a structured and meticulous working method with good organizational and prioritization skills. The work involves close collaboration with several functions, which demands good communication skills and a service-oriented approach. It is an advantage if you have knowledge of the region's or administration's organization, experience with case management, document management systems, and administrative systems, as well as experience in supporting, coordinating, and developing working methods in complex operations. It is also important that you have an understanding of administrative processes and control, as well as the ability to contribute to the development and improvement of working methods.

Other

The position may be placed in a security class. This means that security clearance and background checks may be conducted in accordance with the Security Protection Act before employment.

Please attach educational certificates with your application.

We welcome your application!

About the Region of Västra Götaland

With us, you become part of a larger whole. We are 56,000 employees in over 200 professions who make a difference in people's lives every day throughout Västra Götaland.

You contribute to secure and equal healthcare as well as a sustainable society where environment, culture, and good communications create quality of life.

We are in the midst of a digital development where you get to shape future working methods to improve and simplify daily life for residents and operations.

As a permanent employee, you will be mobilized as part of our shared responsibility to ensure that socially vital functions continue to operate even in a crisis.

Want to know more about us? On our website, you can read more about our benefits and meet employees who make a difference every day and develop in their professions. https://www.vgregion.se/jobba-i-vgr/sa-ar-det-att-jobba-hos-oss/ (https://www.vgregion.se/jobba-i-vgr/sa-ar-det-att-jobba-hos-oss/)

Application

The Region of Västra Götaland prefers that you register your application via the recruitment system. If you, as an applicant, have questions about the advertised position or for special reasons cannot register your details in a public system, please contact the contact person for the respective advertisement.

To staffing, mediation, and recruitment agencies, and to you who are salespeople:

We kindly but firmly decline direct contact from staffing, mediation, and recruitment agencies as well as other external actors and sellers of additional job advertisements. The Region of Västra Götaland has contracted agreements.