Vacant job

Happy Boss AB offers comprehensive solutions that streamline and simplify office life. Driven by our vision to free up our customers' time and our core values of Simplicity, Professionalism, and Personal Touch, we strive to build long-term customer relationships based on high trust and clarity. We are proud to be a Great Place to Work, offering a workplace where development, community, and joy are at the forefront.

We are now looking for an experienced and self-driven Office Manager for a consultancy assignment with one of our clients. The role involves overall responsibility for the daily operations of the office and plays a central part in creating a well-organized, professional, and representative workplace. During the first six months, you will also play a key role in coordinating the move to new premises, ensuring smooth operations during the ongoing renovation.

You will work closely with the company's management and the incoming Executive Assistant. Until the Executive Assistant starts, you will also provide support with certain administrative and coordinating tasks.

Your responsibilities will include, but are not limited to:

• Managing the daily operations of the office.
• Ensuring that the office, kitchen, conference rooms, and common areas are always well-organized and presentable.
• Receiving visitors and serving as a professional external point of contact.
• Handling mail, orders, supplier contacts, and other office services.
• Coordinating cleaning, facility management, and external suppliers.
• Managing access systems, keys, and practical office matters.
• Coordinating the move to new premises and maintaining ongoing contact with contractors and suppliers.
• Supporting management with administrative and coordinating tasks.
• Coordinating onboarding for new employees, internal meetings, and events.
• Contributing to a safe, secure, and well-functioning work environment.

You have

• Several years of experience as an Office Manager, Office Coordinator, or in a similar role.
• Experience independently managing office services, administration, and supplier contacts.
• Strong administrative skills and a habit of working in a structured manner.
• Excellent command of Swedish and English, both spoken and written.
• Good IT literacy.
• A natural eye for order, quality, and details.
• A proactive work style and the ability to anticipate needs before others do.
• A strong service focus, high sense of responsibility, and a flat-hierarchy approach.
• High integrity and good judgment.

Qualifications that are a plus:

• Experience with office setup or relocation projects.
• Experience supporting management with administrative and coordinating tasks.
• Knowledge of occupational health and safety and systematic work environment management (SBA).

We offer

• A key role in the establishment of a new office with significant opportunities to influence.
• A varied role with substantial autonomy and responsibility.
• The opportunity to work in a business with high quality standards and great trust.
• An engaged team and a workplace where collaboration and professionalism are prioritized.
• A position starting at 75%, with potential to develop into a full-time role as the business continues to expand.

Employment Type

Part-time, 75%, with good prospects for full-time employment. Start date: As agreed.

The role operates in an environment where confidentiality and information security are of great importance. Therefore, the employment requires that you can undergo and pass a security clearance check.

Application

We conduct ongoing selections, and the position may be filled before the application deadline. Therefore, please submit your application today!

If you have questions about the position, please contact Nina Ahmadian at: [email protected]