Vacant job

Skaraborg Hospital – where commitment, care, and competence meet.

With over 4,000 employees across approximately thirty specialist areas, we work together to provide cutting-edge trauma and specialist healthcare. Our operations cover the entire Skaraborg region, making a difference for our residents every day.

Here, you will meet colleagues who support each other in an environment that offers room for development and responsibility. Become part of our team and contribute alongside us.

Read more at http://www.vgregion.se/skas (http://www.vgregion.se/skas)

Welcome to a committed team at Child and Adolescent Psychiatry (BUP) within Skaraborg Hospital, which needs reinforcement by a healthcare administrative secretary based in Skövde.

The Department

BUP Skaraborg is responsible for specialized psychiatric care for children and adolescents, including our outpatient clinics in Mariestad and Skövde, as well as BUP emergency responsibilities. We meet children and adolescents aged 0–18 and their families.

Here, a multidisciplinary team consisting of administrative staff, occupational therapists, dietitians, social workers, speech therapists, doctors, psychologists, psychotherapists, nurses, and assistant nurses works together with a focus on providing our patients with the best possible care. We have an open climate, high competence, and a strong focus on both patient and employee well-being.

Do you want to help create structure, stability, and good conditions in a dynamic and important operation? We are now seeking administrative support for our unit managers at BUP Skaraborg – a central role that enables sustainable and effective leadership.

About the Position

As an administrative executive support, you will have a varied role where you work closely with unit managers and the operations to coordinate and develop administrative processes. The role is broad and aims to relieve operational leadership, allowing unit managers to work more strategically and long-term, while the operation receives stable and well-functioning administration. You will become a key player with a central function in our operations. The work includes, among other things:

• Schedule administration, planning, adjustment, and updates
• Work with BUP's information systems such as SOFIA
• Support in creating presentations
• Call in employees for performance and salary reviews
• Administrative support in recruitment
• Support in operational development
• Administration and support in document management
• Responsibility for invitations, minutes, and administration prior to meetings
• Administrative support during the onboarding of new employees
• Coordinate training and ensure continuity

Qualifications

We are looking for you who have a higher vocational education (KY) or university college education (YH) as a medical secretary or equivalent. Experience in similar tasks is meritorious.

You are unpretentious, self-motivated, and have good ability to plan and prioritize your work. You have good digital competence and pick up new systems easily. Furthermore, you are meticulous, structured, and thrive on handling multiple tasks in parallel.

You have good collaboration skills and a proactive work approach. You master the Swedish language very well, both in speech and writing. We place great emphasis on personal suitability.

It is meritorious if you have experience with schedule planning and staffing, but this is not a requirement.

About the Region Västra Götaland

Here, you become part of a larger whole. We are 56,000 employees in over 200 professions who make a difference in people's lives across Västra Götaland every day.

You contribute to secure and equal healthcare as well as a sustainable society where environment, culture, and good communications create quality of life.

We are in the midst of digital development where you get to help shape future ways of working to improve and simplify daily life for residents and operations.

As a permanent employee, you will be assigned to wartime duties as part of our shared responsibility to ensure that socially vital functions continue to operate even in a crisis.

Want to know more about us? On our website, you can read more about our benefits and meet employees who make a difference every day and develop in their professions. https://www.vgregion.se/jobba-i-vgr/sa-ar-det-att-jobba-hos-oss/ (https://www.vgregion.se/jobba-i-vgr/sa-ar-det-att-jobba-hos-oss/)

Application

The Region Västra Götaland prefers that you register your application via the recruitment system. If you, as an applicant, have questions about the advertised position or for special reasons cannot register your details in a public system, please contact the contact person for the respective advertisement.

To staffing, mediation, and recruitment agencies and to you who are salespeople:

We kindly but firmly decline direct contact with staffing, mediation, and recruitment agencies as well as other external actors and sellers of additional job advertisements. The Region Västra Götaland has procured agreements.