Vacant job

Do you want to help shape the future of information management at Chalmers? We are looking for a System Administrator with a focus on business development, who thrives at the intersection of operations, digitalization, and system administration. In this role, you will hold a central position in a comprehensive development project where new working methods, processes, and system support are to be translated into solutions that create real value for the organization.

About the Department

The Archives and Registry Unit is part of the Executive Office and Chalmers' central business support. We are seven employees with competence in registry, archives, information management, and digital preservation. Together, we work to develop and improve support for the operations, a work characterized by collaboration, flexibility, and shared responsibility.

Chalmers continuously develops its working methods and system support for information management. The goal is to create more modern, proactive, and automated support for the operations. As a leading technical university, high demands are placed on efficient processes, good information management, and purposeful digital tools.

Information is a strategic resource for Chalmers, and our work contributes to handling, preserving, and using it in a way that creates value for the organization.

Job Description

The assignment involves having a key role in a comprehensive ongoing change project where we take the next step in developing Chalmers' support for document and case management (diary management). We are facing a system change for the university's and foundation's diary management system, and you will be a central part of this work.

Initially, you will work on driving issues related to requirements specification for a new system, dialogue with suppliers, and the development of structures for roles and permissions. You will also be part of the work to create processes for efficient and purposeful workflows.

During the implementation of the new system, you will work to ensure it meets the needs of the operations. You will also train users and participate in creating effective support for the organization.

Parallel to this, several other development initiatives are underway within the unit where you will contribute your competence. This includes, for example, work on the institution's information management plans as well as the development of working methods and routines related to electronic archiving and digital preservation.

The position is a permanent employment where we see in the long term that you develop into a role as Object Manager for the systems included in our management object, which includes registration, preservation, legal support, and signing services.

Employment Type

Permanent employment with a 6-month probation period.

Qualifications

We are looking for someone who has:

• A university education in systems science and/or archive and information management, or equivalent experience
• Several years of experience working in the public sector
• Several years of experience working with document and case management systems (support for diary management)
• Experience working independently with system-related issues in a business context
• Good knowledge of the laws and regulations governing information management at a university
• Very good communication skills in Swedish and English, both oral and written

You will also be highly valued for having:

• Experience with system implementation or system change
• Experience configuring business systems (e.g., permissions, structures, and workflows)
• Experience with requirements specification and procurement according to LOU (Public Procurement Act)
• Experience with project management, process mapping, and business development
• Experience working with information management plans (according to the Archives Act and the Principle of Public Access)
• Experience working with electronic archives

To thrive in this role, you need to be someone who can move comfortably between technology and operations. You have a structured working method, are analytical, and have the ability to see the big picture while handling details. You are driven and take initiative, while also being easy to collaborate with and build trust within the organization. You are pedagogical in your communication style and thrive in a role where you both develop solutions and support others.

We also believe that you are curious about leadership, digitalization, and new working methods, and that you see the opportunities in developing the future of information management.

Working at Chalmers

Chalmers' core values: openness, respect, participation, diversity, and quality, permeate our view of the work environment and our employees. We offer an stimulating workplace in an academic environment, where students and employees are driven by creating value for a sustainable future.

Our benefits for employees include, among other things:

• Flexibility to work remotely considering the needs of the operations.
• Up to seven weeks of vacation per year.
• Collective agreement with parental leave pay, sickness benefit supplement, medication costs, wage exchange, pension, worked-in days, and flexible hours.
• Health allowance and one health hour every week during paid working hours.

Here you can read more about our benefits and what it is like to work at Chalmers:

https://www.chalmers.se/om-chalmers/arbeta-hos-oss/ (https://www.chalmers.se/om-chalmers/arbeta-hos-oss/)

Application Process

The application should be marked with your name and the documents saved as PDF files as follows:

CV

Cover Letter

• 1-2 pages

Other (optional)

• Any certificates, grades, etc.

A background check may be conducted as part of the application process.

Application deadline: August 13, 2026

For questions, please contact

Unit Manager, Anna Starfelt, [email protected]

University Archivist, Helena Lindvall, [email protected]

We look forward to receiving your application!

*** Chalmers declines all offers for further job advertising or recruitment support in connection with this recruitment. ***

Chalmers University of Technology in Gothenburg conducts research and education in engineering and natural sciences at a high international level. The university has 3,100 employees, 10,000 students, and educates engineers, architects, and ship officers. With scientific excellence as a foundation, Chalmers develops competence and technical solutions for a sustainable world. Through global engagement and entrepreneurial spirit, we create innovation power, in close collaboration with the rest of society.

Chalmers was founded in 1829 and still has the same motto: Avancez – forward.