Vacant job

Are you a skilled and structured administrator motivated by working in a supporting role? We offer a varied position at a government agency with a meaningful mission. Does this sound interesting? Apply to Sida, Sweden's expert agency for international development cooperation.

On behalf of the Riksdag and the Government, we work to reduce poverty and oppression and to strengthen democracy and human rights. To carry out our mission, Sida relies on the ability to attract, recruit, and develop competent employees with a diversity of experiences, backgrounds, and skills.

About the job

You will be part of Sida's Administrative Department, which consists of approximately 120 employees who together are responsible for the agency's overall administration and operational support. The department is also responsible for central control functions, such as guiding and developing operations, financial management, accounting, and grant management.

The department consists primarily of senior experts within HR, internal control and governance, finance, legal affairs, procurement, documentation, and archives.

The focus of the role is to provide professional administrative support to the department's management. As a Department Administrator, you will become part of a good work group and contribute to the department's varied tasks.

Responsibilities

• Provide administrative support to management, for example, calendar management, digital planning boards, and document and case management.
• General administration such as IT orders, some HR administration, onboarding of new employees, management of pages and collaboration spaces on the intranet, etc.
• Responsibility for some financial administration and invoice coding, as well as support to managers and the controller in monitoring the administrative budget.
• Minute-taking and support during internal and external meetings and larger events.
• Contribute to operational planning and follow-up, annual reports, procurement, surveys, etc., on behalf of the manager.
• Other administrative tasks including error reports, orders, the agency's digital mailbox, archiving, and decision management in collaboration with other administrators at the agency.

What we offer

We offer a workplace with good opportunities for development and a work environment characterized by openness and diversity. You work with a clear mandate and area of responsibility, characterized by trust between you, your manager, and your colleagues.

As an employee at Sida, you work with the world as your workplace, guided by Agenda 2030 and the Swedish government's values. To meet the challenges the world faces today and in the future, we need people with different backgrounds and skills.

Qualifications

Education

• Upper secondary education (high school diploma)

Languages

• Very good knowledge of Swedish and the ability to communicate well orally and in writing.
• Good knowledge of English and the ability to communicate orally and in writing.

Work experience and skills

• Current and several years of experience working in an administrative role.
• Very good experience using digital work tools such as Teams, Skype, and Zoom.
• Very experienced user of the Office suite and its various functions.
• Some experience in financial administration.
• Experience handling many different tasks in a supporting role.

Functional competencies/skills

To succeed and thrive in this role, it is important that you are receptive, service-oriented, and enjoy building good relationships. You have a structured way of working, deliver quality, and have the ability to prioritize among many different tasks.

For this role, you need to:

• Be able to lead yourself and take responsibility for your own development.
• Take initiative and be proactive.
• Have the ability to prioritize and handle uncertainty and risks.
• Be good at collaborating and building trusting relationships.

Advantageous qualifications

For this role, it is advantageous if you have:

• Experience working in the public sector and knowledge of public access to information.
• Experience with procurement and call-offs from framework agreements.
• Experience conducting surveys.
• Experience writing minutes.

Good to know

The position is a permanent employment with immediate effect.

Sida offers the possibility of remote work to some extent if it works for the operations.

When contacting us, please reference ref. no. 143/26.

Further information about the content of the position is provided by Department Head Malena Sandh, [email protected].

Questions regarding terms and other union matters should be directed to union representatives at Sida for Saco: mailto:[email protected] and ST: mailto:[email protected].

In Sida's recruitment process, screening questions are used as a tool for initial selection. Therefore, be careful with your answers so that they correctly reflect your competence and experience. Read more about the recruitment process (https://www.sida.se/jobba-med-bistand/jobba-pa-sida/anstallningsprocessen/).

Sida is a government agency. This means that information and application documents you submit to us may be disclosed according to the principle of public access to information if anyone requests them. Normally, there is no confidentiality for the information processed in the database. If you have protected personal data, you should contact the contact person listed in the advertisement by phone.

Note! Sida communicates with applicants primarily through our recruitment system, ReachMee. Depending on which email client you use, emails sent from ReachMee may end up in the spam filter, so we encourage candidates to keep an eye on this.