Vacant job

Statens institutionsstyrelse (SiS) is a government agency responsible for providing individually adapted compulsory care for young people with complex psychosocial issues and for adults with substance abuse problems. SiS also implements closed youth care. We do this in youth homes and homes for adults with substance abuse issues across the country. Working at SiS turns your professional life into an exciting challenge. Regardless of where you work within our organization or what role you hold, you help create life-changing change.

At our headquarters in Solna Business Park, we are approximately 400 employees, working together to support and develop the agency, which has around 5,000 employees in total.

Job Description

Are you a structured and service-oriented administrator looking to work with our legal department? At SiS, we are looking for a qualified administrator who thrives on developing administrative processes, coordinating meetings, and supporting our managers in a dynamic and developmental environment.

We are looking for someone with experience providing advanced administrative support to managers and management teams, who enjoys a service-oriented and varied role with many contact points both internally and externally. As administrative management support, you will provide qualified support to the Department Director, Section Managers, and the management group within the department.

The role is broad and varied, involving responsibility for coordinating, planning, and administering a large number of processes and activities that contribute to a well-functioning operation.

Your responsibilities include, but are not limited to:

• Calendar management and booking of meetings for the Department Director, Section Managers, and management group.
• Planning and coordination of departmental meetings, section meetings, management meetings, department days, and other internal activities.
• Administration regarding employee reviews, salary discussions, holiday planning, and scheduling.
• Coordination of business trips and other practical arrangements for management.
• Administrative support in recruitment, onboarding of new employees, and offboarding.
• Registration, filing, and dispatching of documents, as well as drafting delegation decisions.
• Preparing agendas, minutes, and protocols for management meetings.
• Invoice handling and administration in financial systems.
• Publishing and updating information on the intranet.
• Managing functional email boxes, mail, and other ongoing administration.
• Planning and coordinating conferences, training sessions, and other larger events, including contacts with external suppliers and participants.
• Participating in the development and quality assurance of administrative routines and working methods.

The role requires you to work independently, structured, and service-oriented, with a good ability to handle several parallel tasks simultaneously. You have many contact points within the organization and contribute to creating good conditions for managers and employees in their daily work.

Qualifications

We are looking for someone who has:

• Completed upper secondary education (high school diploma).
• Several years of experience in a similar role.
• Experience in independently coordinating tasks or projects.
• Good knowledge of the Office suite and high IT maturity.
• Good communication skills, both oral and written, in Swedish.

The following experience is meritorious:

• Experience in government administration, which gives you a good understanding of our processes and regulations.
• Experience with the Public Access to Information and Secrecy Act, filing, and GDPR, as this is important for handling sensitive information correctly.
• Experience in arranging meetings, conferences, or larger events, as this demonstrates your ability to handle logistics and coordination.

The tasks require high integrity, good judgment in weighing and prioritizing, as well as attention to detail, always with the needs of the operation in mind. You act in accordance with SiS core values — respect, care, and clarity — which are the foundation of our interaction principles and our work environment. We place great emphasis on personal suitability.

At SiS, we value good employee engagement, where you take responsibility for your work, contribute to development, and actively participate in collaboration. Read more about employee engagement and leadership (https://www.stat-inst.se/jobba-hos-oss/medarbetarskap-och-ledarskap/).

Employment:

Employment type: Fixed-term contract for up to one year

Scope: Full-time

We look forward to welcoming you to our team in Solna Business Park. Start date: ASAP or as agreed.

Tests and work samples may be included in the recruitment process.

Application

Reference number: 2.9.1-6658-2026

Please register your application in our recruitment tool by 2026-07-06.

SiS works actively against all forms of discrimination and welcomes all applicants.

For work at our institutions, SiS conducts register checks before employment.

In connection with the recruitment process, Statens institutionsstyrelse has taken a stance on recruitment channels and marketing. We therefore expressly decline contact with media sellers, recruitment sites, and similar.

OBS! If you have protected personal data, you should not apply via the recruitment system. Instead, contact the person listed as the contact person in the advertisement.