Vacant job

Acting Registrar and Archive Assistant in Enskede Årsta Vantör

Stockholm – our capital city full of millions of dreams, expectations, and ambitions. We work for everyone who lives here today and in the future. Now we are looking for you who want to think big, new, and different with us – for the people of Stockholm.

Welcome to us

As an acting registrar and archive assistant, you are part of the Office and Support Unit, which belongs to the HR, Support, and Urban Environment Department. We are a support and service function for the administration's core operations. The department works to provide a quality-assured and efficient work process within the administration by coordinating, planning, and following up on several cross-administrative processes. We are located in offices near the Slakthusområdet area.

You will be part of a unit of approximately 12 people led by a unit manager. The unit consists of, among others, a registry office, archivist, file expedition, data protection officer, environmental and climate coordinator, security coordinator, investigators, and case handlers.

What we offer

• An inspiring and pleasant workplace where competence and collaboration are key foundations for job satisfaction and good results.
• Flexible working hours.
• Health allowance and gym facilities are available at the workplace.
• Summer hours.
• Opportunity for holiday exchange.
• Please read more about the benefits you receive as an employee in the City of Stockholm here (#).

Your role

We are looking for a registrar/archive assistant to cover a parental leave for the regular registrar, offering varied and enjoyable work. In your role, you will be an important part of the internal service in the administration building.

You will be primarily responsible for the work in the registry office and will handle standard registrar tasks. You will provide both practical and advisory support within the administration regarding the diariing and registration of public documents. You will coordinate and handle the release of public documents. You assess and handle information based on relevant legislation and other regulations. The position involves handling confidential information.

You will also work in the daily operations of the administration's file expedition, handling social services files.

Your competence and experience

We are looking for someone who has:

• At least a high school diploma.
• Experience working in a registry office.

The following are meritorious:

• Education within registry office operations.
• Experience working as an archive assistant or similar.
• Experience with the document and case management system eDok (Platina).

To succeed in the role, we see that you are self-motivated and take responsibility for your work. We believe you are stable and calm in pressurized situations, maintaining a realistic perspective and focus on the right things. You plan and organize in a structured and efficient manner and meet set deadlines. In the work, it is important to be meticulous with the ability to see details. You have many contact points and need to have good collaboration skills through an open, accommodating, and problem-solving approach. We believe you are service-oriented and show interest, willingness, and ability to help others in situations.

Great importance will be attached to personal suitability, motivation, and commitment to the position.

Other information

We recruit without a cover letter in this recruitment to strengthen the focus on the competencies and experiences required for this role. In assessing your application, we will only rely on your CV and a number of questions you will answer when applying for the position. We request that you answer the questions concretely and concisely, and that there is a clear link between your answers and your CV.

The City of Stockholm works with competency-based recruitment aimed at assessing each person's competence and thereby combating discrimination.

Enskede Årsta Vantör is one of 11 district administrations in the City of Stockholm. As part of the City of Stockholm, the administration offers preschool and leisure activities, care for the elderly and disabled, social services, preventive and safety-enhancing work, urban development, and park maintenance to our 105,000 residents in the district area. We face exciting challenges as the Enskede Årsta Vantör district area grows and entirely new neighborhoods are built. Approximately 18,000 new apartments are planned by the year 2030.