Vacant job

Do you have the courage to lead and create a Vallentuna where people and ideas thrive? Do you love administration and have expertise in Office 365? We are looking for a sharp Project Administrator!

Vallentuna Municipality has the courage to lead. Our ambition is to be at the forefront when it comes to innovative solutions, smart working methods, and an efficient organization. As an employee, you play a key role in this development. The municipality as a workplace is characterized by a consensus between politics and operations, where the common interest and responsibility for Vallentuna's best shine through. Attitude, accessibility, and a focus on the customer are important in our work to achieve good results and increased quality.

Commitment, collaboration, and equal value for all should permeate our organization. You, as a candidate, should naturally share our common values.

About the role:

Vallentuna, together with Nynäshamn Municipality, is running a digitalization and competence development project funded by the European Social Fund. The project is organizationally part of the Digitalization Unit at the Municipal Executive Office, where you will be one of several project team members. The target groups are located throughout the municipality's organization. The role reports to the Project Manager and the Digitalization Manager.

Responsibilities:

The role is twofold: you will act as a Project Administrator 50% of the time and as a Digitalization Coach/Trainer 50% of the time.

As an administrator, you are responsible for managing the flow regarding participant reporting and the scheduling of interventions within Vallentuna Municipality. You are responsible for entering all activities related to the project into the system, compiling participant lists containing all information required by the system, and uploading these under the respective activities. At the end of the month, you are responsible for compiling the underlying data from the system for Vallentuna's local project manager and the main project manager in Nynäshamn for reporting and internal follow-up.

As a digitalization coach/trainer, you contribute to competence development within the organization through your expertise in areas such as Office 365.

Qualifications:

• Two years of work experience in administration, preferably within project administration or financial reporting. Meritorious if you have handled project administration in ESF projects or other EU projects.
• Good competence in Office 365, especially Excel. Meritorious if you are also a regular user of Unit 4 and Casa.
• Good knowledge and understanding of municipal operations. Meritorious if you have previous work experience in the municipal sector.
• Very good knowledge of Swedish and English, both spoken and written.

Personal qualities:

• You work towards results, show reliability, and take responsibility for planning and following up on your work.
• You strengthen relationships by helping others, collaborating, following rules and processes, and sharing information.
• You develop, improve, seek solutions, learning, and knowledge on your own initiative.
• You are the link, provide service, show loyalty outwardly and inwardly, and monitor the external environment.
• Common values are visible in your attitude towards others.
• You are meticulous, structured, and accustomed to working with clear processes and deadlines.

Information:

As an employer, we want to capitalize on the qualities that a balanced gender distribution and cultural diversity bring. Vallentuna Municipality invests in competence development and a sustainable working life. To provide you with the best possible conditions in your role, Vallentuna Municipality has an Employee Academy where you will receive training and tools.

The position is a 12-month project employment on a full-time basis, starting September 1st or by agreement, with the possibility of extension. We apply individual salary setting. An agreement on remote work can be made with the nearest manager, based on the project phase and the organization's needs.

Vallentuna Municipality conducts background checks for all new hires.

To ensure quality in the recruitment process, we use the tool ReachMee. We ask you to submit your application by clicking the application link in the ad. We do not accept applications/expressions of interest via email. If you have any questions, you are welcome to contact us as detailed below.

You are warmly welcome to send your application with a cover letter and CV by 2026-07-05. Interviews may be held in week 28, week 33, or week 34.

For more information, contact:

Emelie Hallin, Head of Staff, [email protected], 08-5878 5203 (available until June 18 and week 28)

Johanna Harling, Project Manager, [email protected], 08-5878 4859 (available until June 22 and week 28)

More information and union representatives can be found at https://www.vallentuna.se/naringsliv-och-arbete/arbeta-hos-oss/lokala-fackliga-foretradare/ (https://www.vallentuna.se/naringsliv-och-arbete/arbeta-hos-oss/lokala-fackliga-foretradare/)