Vacant job

Start: Immediately, upon agreement Scope: Full-time, consultancy assignment via Wise Admin for approx. 6 months with very good prospects of permanent hiring Location: Central Stockholm

ABOUT THE ROLE // MAKE IMPACT WHERE IT MATTERS

We are now looking for a Team Assistant for a leading international law firm in central Stockholm. Here you are offered a varied and responsible role where you work closely with experienced specialists and become an important part of a team working on some of the market's most complex and exciting assignments.

We are looking for you who thrive in an environment where high ambitions are combined with a flat hierarchy and collaboration, and where your ability to create structure, build relationships, and stay one step ahead makes a real difference.

As a Team Assistant, you will become a central part of the operations and be responsible for supporting the team in their daily work. The role is broad and includes everything from coordination and administration to communication and business support.

You will work closely with several senior colleagues and contribute to creating efficient processes, high service levels, and professional execution in all parts of the work.

The responsibilities include among other things:

Administration & Coordination

• Calendar management and meeting bookings
• Travel bookings and travel administration
• Creation of presentation materials, documentation, and meeting support
• Planning and coordination of internal and external activities

Documents & Quality Assurance

• Handling, reviewing, and quality assurance of documents
• Support in case administration and ongoing processes
• Coordination with internal specialist functions
• Follow-up on deadlines and ensuring efficient workflows

Business Support & Communication

• Support in invoicing, time reporting, and administrative routines
• Contact with clients and international partners
• Professional communication both internally and externally

Structure & Improvement

• Contribute to order, structure, and high quality in daily work
• Identify opportunities for improvement and create efficient ways of working
• Be a proactive support to the team in both small and large matters

YOUR PROFILE // YOU BRING THE EDGE

We believe you are a secure and professional person who thrives in a service-oriented role with many contact surfaces. You have a natural drive, work in a structured manner, and have the ability to prioritize even when the pace is high.

To succeed in the role, we would like you to have:

• Experience from an administrative or coordinating role
• Preferably worked within Professional Services, law, finance, consulting, or similar environments
• Very good knowledge of Swedish and English, both spoken and written
• Good system proficiency and experience with the Office package
• Ability to handle confidential information with high integrity
• A meticulous, solution-oriented, and proactive work style

As a person, you are flat-hierarchy, service-oriented, and relationship-building. You enjoy creating structure, like to stay one step ahead, and are motivated by contributing to the team's success.

ABOUT THE ORGANIZATION // CULTURE WITH REAL CHARACTER

This is an opportunity for you who want to develop in an international and professional environment where quality permeates everything you do.

You are offered:

• An attractive role at a leading international law firm
• A professional and inclusive corporate culture
• Great opportunities to develop and broaden your competence
• Centrally located office in Stockholm
• Good possibility of permanent hiring after the consultancy period

ABOUT WISE ADMIN

Wise Admin are specialists in recruitment, consultancy solutions, and advisory services within administration. We lift up those who are often taken for granted, because we know how crucial the right administrative competence is for operations to function and grow. We match people who create structure, order, and joy in work, and ensure they end up where they do the most good. For real.

WHEN YOU BECOME ONE OF US

As a consultant at Wise, you become part of a context where we value both your security and your development. We offer market-competitive salary, wellness allowance, pension contributions, and collective agreements – for us, nothing is more important than you feeling secure in your employment.

From day one of your consultancy assignment, you will have the opportunity to develop, be challenged, and influence future workplaces – together with engaged colleagues, and with us as a constant sounding board. Regardless of where you are in your career, the role as a consultant should give you experiences, knowledge, and inspiration for the next step.

Welcome to Wise – a world full of opportunities!

YOUR APPLICATION // TALENT SPEAKS LOUDER

To apply for the role, click "Apply now" and attach your CV. Please note that we cannot accept applications via email. In the consulting world, things often move quickly, so the position may be filled before the application deadline. Therefore, do not wait with your application.

If you have questions about the role, you are welcome to contact the responsible Head of Consulting, Emilie Runnegård Shawwaf ([email protected]) or Talent Acquisition Specialist Felicia Andersson ([email protected])

Warmly welcome with your application!