Vacant job

Our client is currently in an exciting transformation phase where systems are being harmonized across the entire organization. A comprehensive system change is underway, and we are looking for an administrative star who can step in and support the team. You will become a natural part of a wonderful and engaged team where your support will be incredibly valuable.

About the role

As an HR Administrator, you will relieve the organization's HR Coordinator during a comprehensive implementation of the new system. You will be part of an engaged People & Culture team and act as the central hub for administrative matters in the Nordics.

What we offer

We offer a part-time role that is perfect for you who want to gain valuable experience in HR work. You will work in a dynamic environment with a focus on collaboration and personal development.

Responsibilities

The role involves broad administrative responsibility where you handle the entire chain from contract drafting to system registration to ensure smooth HR operations during ongoing change work.

• Manage and draft employment contracts in SD Worx.
• Register personnel changes.
• Coordinate ongoing HR administration for employees in Sweden, Norway, and Finland.
• Update and maintain information on the company intranet.
• Support the People & Culture team.
• Ensure data quality during the transition to the new HR system.
• Provide administrative support during contract drafting and personnel changes.

We are looking for someone who has

• Studies or another main occupation.
• Basic understanding of systems.
• Experience in administrative HR work or contract drafting.
• Ability to quickly get up to speed with new digital tools.
• Good knowledge of Swedish and English, both spoken and written.

It is an advantage if you have

• Advanced knowledge of SD Worx or HiBob.
• Experience acting as a super user in HR systems.
• Participation in previous system implementations.

To succeed in the role, you have the following personal qualities:

• Organized.
• Responsible.
• Socially self-assured.
• Intellectually curious.

Our recruitment process

This recruitment process is handled by Academic Work, and our client's request is that all questions regarding the position are sent to Academic Work.

We apply continuous selection and will remove the ad when enough candidates have reached the final stage of the recruitment process. A CV is required when applying. We do not use cover letters as a selection method, so one does not need to be attached. As a candidate, you bear the main responsibility for ensuring your application is complete when submitted. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the role and to promote equality, diversity, and a fair recruitment process.

For our part-time positions, you as an applicant must have another main occupation of at least 50%. Examples include studies, another employment, self-employment, parental leave, or similar.