Vacant job

At Asta Agency, we collaborate with an entrepreneur and CEO who has extensive involvement in several companies. The position is placed in the CEO's own company, where you work closely with the owner and become a central part of his Private Office. This is a trust-based role with significant authority and broad exposure. You gain insight into both corporate-related matters and private commitments and are responsible for creating structure, order, and progress in a complex everyday life. Here, you do not work in an operational business company, but directly with the owner in his own company and asset structure.

We at Asta Agency are collaborating with the company in this recruitment process. It is a consulting assignment with a good opportunity for employment with the company. You will initially be employed by Asta Agency and work as a consultant for the company.

This is a trust-based position for someone who enjoys being the hub that makes things happen. You work closely with the CEO and become the one who holds everything together, both in the flow of the business and in the CEO's daily life. For this position, you will serve as the CEO's closest support in both business-related and private matters. The role is broad, independent, and requires high integrity.

Your responsibilities include:

• Overall coordination of the CEO's commitments within the holding company and ownership structure.

• Administrative and financial follow-up such as invoice flows, summaries, contact with accounting and auditors, contracts, insurance, and corporate documentation.

• Bank matters and handling via power of attorney.

• Coordination related to international properties and external contacts.

• Structure and follow-up regarding assets such as real estate and other investments.

• Practical and everyday coordination.

• You move effortlessly between strategic oversight and operational detail, ensuring that the whole functions well financially, administratively, and practically.

To succeed and thrive in this role, you are unpretentious, engaged, and need to be comfortable handling both business-related and personal tasks with high integrity and good judgment. You take initiative with energy and drive, prioritize smartly, and create progress in everyday life. We are looking for someone who is comfortable in a role close to a CEO and who enjoys significant responsibility. You are structured, business-minded, and used to working independently.

Requirements:

• Education in economics, administration, finance, or equivalent experience.

• Good financial understanding.

• Experience with bank matters and working with powers of attorney.

• High integrity and experience handling confidential information.

Desirable Qualifications:

• Experience from owner-led companies, holding structures, family offices, or working closely with entrepreneurs/owners.

• Experience in a role as Executive Assistant, Business Manager, or financial administrator.

• Start: As agreed.

• Location: Stockholm.

• Scope: Part-time with a scope of 50%.

• Salary: As agreed.

We apply continuous selection in this process, which means that the position may be filled before the advertisement is removed. We therefore recommend that you apply as soon as possible!

If you have any questions or concerns regarding Asta Agency's recruitment process, do not hesitate to contact [email protected].

Asta Agency is a recruitment and staffing company that helps businesses find the right professionals throughout Sweden, focusing on Stockholm, Gothenburg, and Malmö. We recruit and hire specialists and generalists in sales, marketing, HR, customer service, finance, administration, IT, and tech. With a focus on quality, long-term relationships, and smart solutions, we support both companies and candidates in the next step.

Read more about how we work with recruitment, staffing, and temp-to-perm solutions at astaagency.se.