Vacant job

Job Description

We are now looking for the right star for the role of Office Coordinator at an international company based in central Stockholm. As an Office Coordinator, you will be the one coordinating and managing daily tasks related to the office and office environment. You will be our face to the outside world when it comes to creating an inviting and professional work environment for our employees and visitors. This can involve everything from welcoming visitors, replacing office equipment, to reorganizing spaces or handling other practical or administrative tasks that arise.

Scope: Full-time

Working hours: Mon-Thu 8:30 AM - 5:30 PM, Fri 8:30 AM - 5:00 PM

Responsibilities

• Welcoming visitors and being the face of the company
• Answering calls in a clear and efficient manner, as well as transferring calls and taking messages internally/externally 
• Maintaining the office's common areas, preparing conference rooms for meetings 
• Booking conference rooms and managing changes regarding conference bookings 
• Simple purchases of materials and catering for the conference department  
• Daily contact with the landlord and external suppliers
• Other administration

Qualifications

• At least one year of work experience in reception/conference/administration
• Completed high school education and good skills in the Office suite (and comfortable working in other systems)
• Very good knowledge of Swedish and English in both spoken and written form, as conversations may occur in both languages
• You are solution-oriented and confident, able to make your own decisions and complete tasks assigned to you
• Consider yourself a team player but can also work independently
• Open to change
• You have the ability to work in a lively environment where the pace can be high at times

We place great importance on personal suitability. As a person, you are positive and open, enjoy helping others, and are accommodating. You are also someone who is good at handling many things simultaneously while remaining calm and structured. You are someone who dares to take initiative where needed and is independent and proactive.

About the Company

Randstad

At Randstad, we know that everyone has a place in the labor market. With operations across the country and in all areas of expertise, we help people find jobs that feel good, where they have the opportunity to grow, develop, and reach their full potential.

With nearly 600,000 employees in 38 countries, Randstad is a world leader in HR services, aiming to become the world's foremost and most appreciated partner in the labor market. By combining our passion for people with the power of today's technology, we help individuals and companies achieve their full potential. We call it Human Forward.