Do you want to contribute to legal security and quality in welfare administration?

We are now looking for a meticulous and structured archive assistant at 50%.

The role is aimed at those who want to ensure a legally secure handling of documents and information within social legislation.

The position is located within Strategic Support, a department within the Welfare Administration that plays a central role in developing and quality assuring the operations. We provide service, advice, and support to both citizens and the various areas of the administration.

Our mission is to drive development through good collaboration, knowledge support, and effective working methods. We work closely with the political organization and support the implementation of political and strategic assignments within the administration.

Responsibilities

As an archive assistant, you will, among other things:

• Organize, catalog, and archive documents according to applicable legislation.
• Weed materials and prepare documents for delivery to the final archive (Central Archive).
• Support the operations in questions regarding document and information management.
• Work with both analog and digital files.
• Ensure confidentiality and information security in all work.
• Handle the release of documents to authorities and individuals.
• Perform other tasks that occur in the social services' local archive.

The work is performed on-site in the operations as handling archive material requires physical presence.

Qualifications

We are looking for someone with a high school education, preferably with an administrative focus. Experience in archive work, document management, or other administrative work is an advantage. Familiarity with public access and confidentiality legislation is also a plus. You have good computer skills and find it easy to learn new systems. You express yourself well in Swedish, both orally and in writing.

To thrive and succeed in the role, you are meticulous and structured in your work approach. You have the ability to work independently and take responsibility for your tasks, while also having good collaboration skills and a service-oriented attitude. You act professionally and feel comfortable in contact with both internal and external parties. Furthermore, you have high integrity, especially regarding confidentiality issues.

Please attach your CV and cover letter to your application.

http://inspiration.ornskoldsvik.se/ (http://inspiration.ornskoldsvik.se/)

Approximately 2500 employees work in the welfare administration. The administration is governed by the Welfare Committee based on the administration's operational idea - “Together we facilitate people's ability to live a meaningful life” - we work to achieve the municipality's vision: We build best together.

During the interview, we will conduct an identity check and verify citizenship. Accepted documents are passport, international ID card, driver's license + personal certificate from the Tax Agency, or other ID documents that strengthen citizenship.

We welcome language skills in Finnish and/or any of the Sami varieties as Örnsköldsvik Municipality is part of both Finnish and Sami administrative areas.

In our municipality, a number of positions are placed in a security class, so a security review may take place. These positions require Swedish citizenship.