Vacant job

Job Description

Do you want a central and varied role where you can be the hub of the organization’s administration, meeting structure, and internal processes? Then this role as Administrative Coordinator at MERAB in Eslöv could be the job for you!

The role is new at MERAB, and you will have great opportunities to shape it based on needs and your own responsibilities. You will be part of a workplace with engaged colleagues and a good community, where everyone helps each other.

The position will entail that you will receive:

● an important and central role in the organization

● varied tasks and significant personal responsibility

● the opportunity to influence and develop administrative routines

If you are a person who thrives in a role with many contact points and varied tasks, has self-leadership, and is driven by creating order and clarity, providing good service, and keeping track of things, then you should apply as soon as possible! The role is full-time, and you will be employed by MERAB.

If you have questions about the recruitment, you are welcome to contact recruitment consultant Nadia Milotti. We look forward to your application, no later than March 1st. You can apply with your CV via randstad.se.

Responsibilities

As an Administrative Coordinator, you will have a broad and important role where you are responsible for ensuring order, structure, and quality in the company’s administrative work. You will support management, the board, and the organization as a whole, and you will work both independently and together with colleagues.

Your tasks will include, among other things:

• meeting and case management
• drafting invitations and annual planning
• preparing and processing matters for the management team and board
• serving as secretary at meetings and being responsible for minute-taking
• coordinating board meetings, owner dialogues, and assemblies

Administrative responsibilities

• document management, record-keeping, and archiving (including registrar responsibilities)
• ensuring GDPR routines and personal data management
• coordinating and quality-assuring administrative routines and processes
• monitoring procurement plans and time management of procurements
• managing training planning and bookings for company-wide training
• working with contingency plans, crisis documentation, contact lists, and ICE information

Event and operational support

• planning and coordinating internal and external events, e.g., open houses, study trips, and AW.
• responsible for travel bookings and travel planning
• acting as host/hostess and providing service at our beautiful office in Eslöv

Facility responsibilities

• inventory and purchasing responsibility for office, kitchen, cleaning materials, and storage
• responsible for clothing orders via the web shop
• other coordination regarding facility services

Qualifications

We are looking for someone who

• has experience in administration at a qualified level
• thrives in a role with many contact points and varied tasks
• works in a structured, meticulous, and proactive manner
• has good computer skills and experience with document management systems
• is service-oriented, responsible, and communicative
• has relevant education (preferable)
• experience in record-keeping (preferable)
• experience in municipal operations (preferable)

About the company

Mellanskånes RenhållningsAB

Mellanskånes Renhållningsaktiebolag, MERAB, is a municipal waste company owned by the municipalities of Eslöv, Hörby, and Höör. The company is responsible for waste management in the owner municipalities, and its operations include the collection and treatment of household and business waste. MERAB is also responsible for the operation of the Rönneholm waste facility and 6 recycling centers. The company has about forty employees and has an annual turnover of approximately 130 million SEK. Read more here (https://www.merab.se/om-oss/om-merab/)