Vacant job

About the Position

Do you want to be the one who makes the office day-to-day operations run smoothly? Ensuring a seamless work environment where the company's consultants can focus on what they do best – delivering client assignments. Then this could be the role for you!

We are now looking for an office coordinator for Trivector in Lund, starting immediately. The position is part-time at 50% (Monday–Friday, preferably 9 AM–1 PM). You will initially be employed through Poolia with the possibility of extension and future employment directly with Trivector.

Your Main Responsibilities

As an office coordinator, you will have a central role in the organization. You will ensure that the office is well-organized and welcoming, supporting management, consultants, and other colleagues in their daily tasks. You will work closely with the office manager in Lund and the CEOs of Trivector's two companies.

Main Tasks:

Office Administration:

• Manage reception; welcome both visitors and the company's employees
• Handle mail and technical equipment as well as purchasing office supplies
• Coordinate daily coffee breaks including preparations and cleanup
• Be responsible for daily office maintenance; dishes, plants, and general tidiness
• Be the contact person for suppliers (e.g., cleaning and rental hosts)

Planning & Coordination

• Prepare for meetings; from booking rooms and arranging furniture to snacks and technical equipment
• Book travel and hotels as needed
• Ensure that relevant internal information reaches the right people
• Support management with documentation and practical assistance as needed

HR & Consultant Support

• Practical tasks related to the onboarding of new employees
• Assist with staff activities, after-work events, and internal meetings
• Be the contact person for everyday office inquiries

Who Are You?

We are looking for someone who has another commitment on the side and is seeking a part-time position. Perhaps you are studying courses, a program, or have another part-time job that you want to combine with this role. Furthermore, you have experience with similar tasks and enjoy taking responsibility. You see what needs to be done and deliver high quality! In this role, personal qualities are what truly determine success.

• Self-driven, proactive, and solution-oriented
• Service-minded with a genuine interest in helping others
• Structured, meticulous, and stress-resistant
• Professional, confident, and very pleasant
• Fluent in both spoken and written communication in Swedish and English