Do you want a key role where structure and drive make a real difference?

We are looking for an administrative coordinator who thrives in a fast-paced environment and is the spider in the web between production, warehouse, and supply chain.

About the position

We are now seeking a structured and self-driven administrative coordinator for a role in a fast-paced environment with many parallel processes. The role is central and involves close collaboration with production, warehouse, transport companies, retailers, and headquarters. You need to have a good understanding of how administrative flows affect daily production and the supply chain.

Your main responsibilities

In this role, you will work with:

• Administration of incoming and outgoing boats and vehicles, including registration in the business system, monitoring volumes, and communicating changes
• Follow-up on deliveries and backorders, comparing orders with actual delivered quantities and reporting discrepancies
• Daily reporting of status, forecasts, and ETA to internal and external parties
• Invoice management from receipt to payment
• Ongoing contact with transport companies, ports, shipping companies, and retailers
• Inventory and follow-up of missing or deviating parts
• Preparation of lists and documentation for production and warehouse
• Updating files for allocated production and incoming volumes
• Handling customer complaints through contact with retailers and dispatching missing parts
• Ordering office supplies and coordinating well-being activities
• Coordinating and establishing Diversity & Inclusion

Who are you?

We are looking for someone who:

• Has experience from similar administrative or logistical roles
• Has a good understanding of processes and can see the big picture in the organization
• Has good knowledge of Excel (copying data, understanding and using formulas, filtering, creating simple charts)
• Has experience with business systems, preferably AS400 and/or Oracle
• Speaks and writes English fluently

Personal qualities

To thrive in this role, we see that you are:

• Self-driven and proactive
• Detail-oriented and structured with a strong sense of quality
• Flexible and resilient under stress
• Solution-oriented with a desire to develop and improve work processes
• Socially competent and comfortable collaborating with many different functions

Any named references should be aware that they are included in your application documents.

Uniflex is an authorized staffing company that works with leasing and recruitment. Uniflex operates in Sweden, Norway, and Finland. In Sweden, we have over 3,000 employees and are located in about 40 locations. We are members of Almega Competence Companies and Construction Companies and have collective agreements with LO, Byggnads, Unionen, and the Academics' unions. Uniflex is quality, environmental, and occupational health certified according to ISO 9001, ISO 14001, and ISO 45001.

At Uniflex, we see our employees as our most important asset, and therefore we offer the following:

• Collective agreements
• Occupational pension
• Health benefits and other employee perks
• Insurance
• Market-based salary
• Career and development opportunities

We are constantly looking for new colleagues who work in accordance with our values of passion & execution.