Vacant job

Executive Assistant

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and financial support to senior leadership. The ideal candidate will demonstrate strong financial acumen, exceptional organizational skills, and the ability to handle confidential information with discretion.

Key Responsibilities

• Manage executive calendars, appointments, and complex travel arrangements
• Coordinate meetings, prepare agendas, take minutes, and track follow-up actions
• Prepare financial reports, expense summaries, and budget-related documentation
• Assist executives with financial analysis, forecasting, and data organization
• Serve as a liaison between executives and internal/external stakeholders
• Draft correspondence, presentations, and briefing materials
• Support project coordination, deadlines, and executive initiatives

Qualifications

• Bachelor’s degree in Finance (required)
• Proven experience as an Executive Assistant
• Strong understanding of financial concepts, reporting, and data analysis
• Exceptional organizational and time-management skills
• Excellent written and verbal communication abilities
• High level of professionalism, discretion, and integrity
• Proficiency in Microsoft Office, Google Workspace, and financial software

Preferred Skills

• Fluent in English and Mandarin (required)
• Willingness and ability to travel internationally, particularly to North America and Asia
• Proficiency in Swedish is a plus
• Background in budgeting, accounting, or financial operations
• Advanced Excel or financial modeling skills
• Experience with expense management and reporting tools

What We Offer

• Competitive salary and benefits package
• Professional, collaborative work environment
• Opportunities for growth and career development