Vacant job

About the company

Region Stockholm has the overall responsibility to ensure that everyone living in or visiting the region has access to a well-developed, easily accessible, and reliable public transport system. The mission of the Traffic Administration (TF) is to prepare and implement decisions regarding the direction and scope for a sustainable public transport system in the long term. Additionally, we are responsible for the management and monitoring of traffic operations as well as maintaining the functionality, safety, and value of the infrastructure. Every day, more than 700,000 people travel using public transport, including the subway, buses, commuter trains, and local trains.

About the assignment

We are looking for an experienced technical administrator with a background in translating complex information into easily understandable text. The resource will assist and contribute to streamlining operations by driving and following up on information activities towards both internal and external stakeholders, as well as taking meeting minutes. As an administrator, you will be responsible for coordinating information in projects by clarifying the project's opportunities, efforts, and results, and promoting dialogue among stakeholders. The administrator needs to have good prioritization skills and experience working with multiple tasks simultaneously.

You will work both strategically and operationally and act according to TF's and IP's structure and culture.
To perform the tasks, the ability to understand technical Swedish in both speech and writing is required, as well as the ability to write in an adapted tone, word choice, and structure depending on the target audience.

Responsibilities:

• Participate in and take minutes at meetings
• Coordinate and review agreements
• Drive and manage requests for public documents from external parties.
• Gather and compile complex information and transform it into understandable and user-friendly Swedish for internal and external channels, in both text and image as well as video material.
• Support project management and managers with information based on the project's needs and ambitions.
• Collaborate with the communications departments at TF.

Competence requirements

• Education in Information Management, Project Administration, Technical Documentation, or similar at YH level or equivalent professional experience of at least 5 years.
• At least 3 years of experience in the role of technical administrator or equivalent in similar organizations such as public transport, technology, vehicles, IT, etc.
• At least 3 years of experience in collecting and compiling complex information and producing content for text, image, and video material for internal and external channels.
• At least 3 years of documented experience in producing technical information with high linguistic precision and experience in transforming complex technical texts and expert reasoning into understandable/easily accessible text and user-friendly Swedish.
• At least 3 years of experience writing for different target groups (professionals, the general public, mixed audiences) by adapting language, structure, and tone to plain language or simple Swedish, without losing content accuracy.
• At least 3 years of experience leading and taking minutes at meetings in larger project or line organizations.
• At least 3 years of experience supporting project management and managers with analyses, summaries, and information support.

Value-added requirements

• At least 2 years of documented experience in public sector work.

Assignment information

Assignment period: 8/3 2026 - 31/12 - 2031

Extension option: 1+1+1+1+1 years

Scope: 100%

Location: Stockholm

Please submit your application as soon as possible as the position may be filled before the application deadline.
If you have questions about the position, please contact the responsible recruiter Samuel Lindahl at [email protected] (mailto:[email protected]).

Welcome with your application!