Project and Travel Administrator

We are now looking for a structured and service-oriented Project and Travel Administrator for an exciting consulting assignment with one of our clients in Ludvika.

• Scope: Full-time
• Start: 2026-02-16
• Duration: Until 2026-09-30

This is a consulting assignment, which means you will be employed by us at Poolia and work on-site with the client in Ludvika.

About the Role

In the role of Project and Travel Administrator, you will be responsible for travel bookings and travel arrangements within the project operations and the organization as a whole. You will work closely with project teams and project managers in daily operational work and serve as administrative support to ensure efficient workflows and high quality.

The role involves many points of contact, both locally and globally, and you will collaborate with other administrators as well as internal and external stakeholders. You will also contribute to improvement initiatives that enhance both employee and customer experiences.

Your Main Responsibilities

• Responsible for travel bookings and travel arrangements within projects and the organization
• Coordinate and collaborate with local and global administrators
• Work closely with project teams and project managers to create effective and qualitative processes
• Handle visa applications and applications related to Integrity & Compliance
• Manage commercial correspondence between the organization and clients
• Coordinate conferences and meetings with internal and external stakeholders
• Participate in and contribute to strategic initiatives at both local and global levels

Who Are You?

We are looking for someone who has:

• Experience in administration and service, preferably in a coordinating role
• Good ability to work in a structured manner and manage multiple parallel tasks
• A proactive approach with the ability to see both challenges and opportunities
• Excellent communication skills
• Very good knowledge of Swedish and English, both spoken and written

As a person, you are self-driven, flexible, and thrive in a dynamic and international environment. You are happy to take your own initiatives and find it easy to collaborate with different functions and roles.

Additional Information

• Travel within the scope of the assignment may occur
• 100% on-site work during the introduction and training period, after which there is an opportunity for hybrid work to some extent

Does this sound like the right assignment for you? Welcome with your application! Selection is ongoing and the assignment may be filled before the application deadline.

About the Company

The consulting role is suitable for those who want to build broad experience and quickly develop in their professional role. As a consultant at Poolia, you will have the opportunity to work on exciting assignments with attractive employers and build a strong network. You will have a present consultant manager who supports you throughout the assignment.

We offer, among other things, collective agreements, insurance, occupational pension, and occupational health care, as well as regular social activities.