Job Advertisement: Administrative Employee

We are so glad that you are considering applying for a job with us! We manage the municipal services for Västerbotten's smallest municipality by area. However, in terms of population, we are the fourth largest, and here it bubbles with opportunities, community, and optimism for the future. Just a little over 20 minutes by train from Umeå, Vännäs is a perfect mix of simple, nature-close living and the bustling opportunities of a big city.

As an employee in our organization, you play an important role and make a difference for the citizens. We build welfare together. Welcome with your application!

Description

We are looking for someone who is social and meticulous and wants to be the face of Vännäs Municipality! You will belong to a development-oriented operation where service and cooperation are key principles.

You will work in our municipal reception at the Medborgarhuset in Vännäs. There you will welcome visitors, manage the municipality's overall email flows, and handle registration and archiving for the Municipal Executive Administration. You will also have overall responsibility for the central archive. In addition to registering cases, you will also respond to incoming inquiries and provide public documents upon request. This includes working with confidentiality assessments. As an employee with us, you will be involved in supporting the operation's employees in matters related to case and document management.

In your role of receiving incoming cases, you will also be involved in development work in areas such as: e-services, digital mail, and e-archive.

In your service work, you will also support the municipality's communicator in spreading certain information on the web and in social media and collaborate on matters related to service via email and telephone.

Your position includes both administrative tasks as well as practical ones.

Responsibilities

Registration and case management.
Maintain the municipality's archive, perform supervision, educate and develop internal routines, and enhance work related to archive issues. The assignment includes both physical and digital archives. Act as the archive representative and the municipal executive's archive coordinator.
Issuance of public documents.
Service to the municipality's associations regarding venue bookings, tag management, and providing materials to community life. Administration of grants, etc.
Some web administration and management of social media as well as contact with the switchboard, etc.
Administration and internal service, e.g., civil weddings, packages for new residents and new employees, contact person for certain inquiries, answering simpler questions/guidance, ordering refreshments, etc.
Welcoming and guiding citizens, newcomers, and businesses.
Resource person for the municipality's election office, e.g., packing materials, receiving votes, service.
Administrative work with the municipality's insurances.
Internal service and support, e.g., taking notes during safety rounds, writing internal routines, contacting suppliers, placing orders, follow-ups, organizing activities, etc. You also have responsibility for e.g., break rooms, rest rooms, etc.

You will work closely with the office caretaker, and you share responsibility for certain tasks. You are also each other's backup. This means that you will regularly handle tasks such as sorting mail.

You may have certain tasks in the municipality's crisis management team. We will conduct a security check according to the Security Protection Act (2018:585).

Qualifications

You should have experience in administrative work. We believe you have experience in registration/case management and archiving in some form, probably from the public sector. You have at least a high school education. You should have good IT skills.

For you to succeed and thrive in the role, it is important that you enjoy collaborating with others, are meticulous and service-oriented. You have a structured and results-oriented working style and enjoy taking on significant responsibility. We place great importance on personal qualities and see it as a given that you contribute to a good collaboration and work environment. We offer introduction and internal training for the position.