Administrator in Adult Education

The Gymnasium and Adult Education Committee is responsible for the municipality's commitments according to school legislation for upper secondary school, adapted upper secondary school, municipal adult education, special education for adults, and Swedish language instruction for immigrants. The committee is also responsible for work-oriented rehabilitation and for the municipal refugee reception. We collaborate to ensure that the municipality's citizens learn, develop, and can live an independent life. We have Sweden's most important job - our mission is to instill hope for the future.

Do you want to work in a qualified and development-oriented role where analysis, finance, and administration meet?

We are now looking for an administrator who wants to join a team that serves as close management support within adult education.

Your Responsibilities

As an administrator and office worker with us, you will be a part of the hub of the operation. You will work closely with other administrative colleagues and have a significant role in adult education, as effective administration and good service are crucial for our students and also facilitate the work for colleagues in various professional roles.

Your responsibilities also include finance-related work, where you handle invoices, conduct financial reconciliations, and prepare materials for follow-up and forecasts. This involves working in Excel to develop models and perform calculations.

Your tasks will also include study administration, controls, and follow-up with our education providers. You are also expected to actively contribute to the development of working methods, processes, and digital solutions, where data-driven approaches are an important part.

The work is sometimes conducted under time pressure and in a fast-moving environment, which requires good planning, accountability, and the ability to make well-founded decisions even when circumstances change.

About You

We are looking for someone who has:

• A relevant academic degree in finance or another education that the employer considers equivalent.
• Experience in administrative and financial work, preferably within public operations.
• Current experience in managing and developing routines and administrative processes.
• Very good digital competence and experience working with the Office suite, especially Excel.
• Experience in follow-up work and is used to compiling, analyzing, and presenting statistics.
• Good knowledge of the Swedish and English languages in both spoken and written form.

Meritorious:

• Experience working with student administrative systems.
• Experience from administrative work within adult education, admissions work, and student administration.
• Experience working in Power-BI.

Your Personal Qualities

We place great importance on personal suitability. To succeed in the role, we see that you are flexible and easily adapt to changing circumstances. You plan, organize, and prioritize your work effectively and take clear responsibility for your tasks.

You have good analytical skills, enjoy numbers and structure, and are skilled at seeing connections, identifying patterns, and solving complex questions and problems. Through your expertise, you serve as a knowledge resource for others and actively contribute to the development of the operation.

Furthermore, you are solution-focused, unpretentious, and collaborate with others in a responsive, smooth, and professional manner. You have high integrity, excellent communication skills, and express yourself fluently in Swedish, both orally and in writing. You are confident in your role and comfortable making decisions even under time pressure.

You also thrive in a role with many points of contact and have a service-oriented approach when interacting with students, prospective students, and partners within and outside the organization.

We Offer

With us, you will have a qualified and developing role in a socially important operation. You will be part of a competent and dedicated team where you have the opportunity to contribute to quality, structure, and long-term development within adult education.

Warm welcome with your application!

About Umeå Municipality

Umeå Municipality is the region's largest employer with over 13,000 brave employees. Our organization is divided into nine administrations, and together we work to ensure that Umeå grows with care. Our values are based on citizen focus, openness, trust, and continuous improvement. Together with us, you will work on socially important assignments where you contribute to making Umeå a safe, secure, and enjoyable place.

Umeå is northern Sweden's largest city with a rich variety of experiences and opportunities. We are a city of associations and culture that offers a richer Umeå life even outside of work. Here you can learn more about living and residing in Umeå: https://www.umea.se/flytta (https://www.umea.se/flytta)

We are looking to expand, and therefore we might be looking for you! Do you want more? We offer fair conditions, good benefits, and excellent development opportunities for lifelong learning, as well as jobs that are important for everyone living and working here. We look forward to hearing from you.