Administrator/Committee Secretary in Dorotea Municipality

In Dorotea municipality, you will find both freedom and closeness. The freedom is found in our friendly wilderness with mountains, lakes, and forests. The closeness is in our community of welcoming and helpful people. A hallmark of Dorotea is the citizens' civic engagement and our favorable business climate with a high proportion of entrepreneurs. As an employer, we have short decision-making paths and ongoing active development work. As an employee in our organization, it is part of your role to see the big picture and take responsibility. In our organization, you are offered a wide range of opportunities to participate and further develop. Dorotea municipality is a Sámi administrative area, so cultural competence and language skills in Sámi are meritorious in certain professions.

Description

Are you interested in a job where you can contribute to the important mission of care and support services and be a crucial part of the democratic process between civil servants and politicians? Then we can offer you an exciting and developing position as an administrator/committee secretary.

The care and support services are responsible for the care of the elderly and people with disabilities, as well as individual and family care. Our vision is to be an organization that together does its best to proudly take on our mission for those we exist for.

You will be organized directly under the operations manager and, together with your colleague, be responsible for the administrative tasks of the care and support services.

As a committee secretary, you are an important link between managers, caseworkers, the chairperson of the committee, and other elected representatives, and you are responsible for the cohesive process in the care and support committee. You will participate in political meetings and organize the committee's work, which includes record-keeping, preparation, sending out notices, minute-taking, and dispatching decisions.

The care and support committee decides on matters delegated by the municipal executive board and may contain classified information. This may involve placements in treatment homes for children and adolescents or other support measures for adults and children. The meetings are not open to the public, and the handling of information and decisions is subject to the Public Access to Information and Secrecy Act. The committee consists of three members and three substitutes appointed by the municipal executive board. In urgent matters, additional meetings may occur.

In your role, you will quality assure decision-making materials and assist with any changes to regulations and governing documents, such as delegation orders. Other administrative tasks include monitoring authority emails, advertising positions, managing state grants, releasing public documents, and archiving.

Qualifications

To succeed in this role, we want you to:

• Have good knowledge of the Local Government Act, the Administrative Procedure Act, and GDPR
• Express yourself well both in writing and verbally
• Master the Office suite without any problems

It is meritorious if you have:

• Experience working as a committee secretary or with similar tasks in a politically governed organization
• High digital maturity and experience actively working in document and case management systems

We place great importance on personal suitability and believe it is important that you:

• Have a good ability to take responsibility, plan, and work independently
• Prioritize between different tasks and deliver on time
• Are meticulous, structured, and confident in your role
• Are solution-oriented and service-minded with a professional approach
• Have good communicative and pedagogical skills and instill confidence

Conditions

As selection and interviews are conducted continuously, we ask you to submit your application as soon as possible. Dorotea municipality offers wellness benefits during working hours for one hour per week. In case of employment, we will assist in finding housing.

The position is permanent, and a probationary period may be applied.