About Us

At the Community Building Administration in Solna, approximately 65 people work, of which eleven are in the administrative department.

Within the department, we provide support to the rest of the administration in areas such as registration, project management, and business development.

We are now in need of an engaged and curious registrar

We offer you a place with a really great team, where everyone is forward-looking and curious about what the next development may bring. We have access to a gym in the city hall, wellness grants, annual working hours, continuous professional development, and the possibility of vacation exchange. We are centrally located in Solna center with good public transport. We view positively that employees are given the opportunity to work remotely up to two days a week where the operations allow.

What does the job entail?

As a registrar, your responsibility is to handle the registration of incoming and created documents and to provide documents upon request. The work is exclusively performed for the Building Committee, which means it concerns documents related to building permits and detailed plans, which are the most common. The work can be performed both on-site and remotely, but three days a week, it is expected that you will generally be on-site.

This position also includes the role of systems specialist for our case management system Nova, which we introduced last year.

Who are we looking for?

We are looking for someone who has:

completed a three-year high school education
at least three years of experience as a registrar
good system skills
knowledge of document registration in municipal administration.

It is advantageous if you have:

education as a registrar or other education that the employer assesses as equivalent
education relevant to the role of systems specialist
experience in registration within building permits
experience in the role of systems specialist
experience working in Nova
knowledge in system management.

We are looking for a person who wants to participate in the exciting development of our administrative processes. You want to influence, but you also thrive in the part of the assignment that is similar every day. You have previous experience as a systems specialist or superuser and find it enjoyable and developing to work with operations, user permissions, and the development of IT systems.

As a person, you are self-driven, enjoy problem-solving, and are guided by goal-oriented and results-oriented thinking in planning and action. You are service-oriented and communicate clearly. With a holistic view, you take into account the larger perspective, understand your role, and consider the best interests of the entire organization in your actions and decisions. The role places high demands on your ability to create structure and accuracy. You enjoy taking your own initiatives and look forward to holding the threads for development in our case management system.

More information about the application

The position is a permanent employment at 100% and begins with a probationary period of 6 months. Welcome with your application with CV no later than January 23. We have chosen to replace the personal letter with selection questions so that all candidates will be assessed equally. Your answers to the questions below will therefore be an important part of the selection process.

If you have any questions about the position, you are welcome to contact Mia Öhrnell at [email protected].

In Solna, engaged employees work with the mission to develop the city and welfare with the residents of Solna in focus. This makes us an exciting and developing organization to work within.

The Community Building Administration develops detailed plans when new housing, offices, and schools are to be built and works with building permits, measurements, and maps. We work to improve Solna's external environment and people's health, as well as to preserve Solna's nature. We are responsible for supervising food handling, indoor environments, and environmentally hazardous activities. Nature conservation and environmental monitoring are also part of the administration's responsibilities.

Solna is a future city in growth, uniquely located between the tranquility of the Royal National City Park and the pulse of the metropolis. Our vision is for Solna to be a vibrant and safe city that combines sustainable development with sound economic management to secure future welfare. Here, there are attractive housing, successful companies, excellent communications, first-class community services, and a rich cultural and sports offering. Solna city is now in an exciting phase of development, the population is growing, and many companies are seeking to establish themselves here.