Vacant job

Do you value proximity, growth, and creating the best conditions for everyone living and working in Huddinge municipality? Then we offer numerous career opportunities in a well-functioning and growing municipality with both nature and urban pulse around the corner. With us, you feel safe, involved, and proud as we make a difference every day. In Huddinge municipality, we work to create a sustainable society where nature, technology, and good service interact. Huddinge is a large municipality in Stockholm with approximately 6,400 employees and more than 110,000 residents.

The Municipal Executive Office operates on behalf of the municipal council. We lead, manage, support, and follow up to ensure that the entire municipality operates efficiently and purposefully. We are a total of about 400 employees distributed across five departments. In everything we do, we start from the perspective that it should benefit those who live, visit, or work in the municipality.

The unit for registration and archives, located within the administrative section, is now seeking a full-time temporary registrar immediately until September 1, 2026, with the possibility of extension. The registration within the Municipal Executive Office is partially centralized and serves several departments, including the Department of Community Building, the Department of Education, the Department of Upper Secondary School and Labor Market, and the Department of Culture and Leisure. The unit currently consists of about 14 employees who are registrars, archivists, and project leaders, led by a unit manager.

Job Responsibilities

Huddinge municipality has an electronic document management process, and as a registrar with us, you will be part of a team of registrars who plan and execute the work together. In your role, you will ensure a legally secure and efficient handling of public documents according to applicable legislation and the internal routines of the administration. The assignment includes standard registrar duties, such as:

• Diary management,
• Disclosure of public documents
• Mail handling and management of the administration's official email inboxes
• Providing support and expertise to case officers and managers within various departments
• In your role as registrar, you will, together with other registrars, train case officers in the case management system W3D3
• You will also support, together with the municipality's archivists, the municipality's work with information management plans

Your Profile

We are looking for someone with a pronounced sense of service and quality. You create good relationships with other colleagues and contribute your expertise to the group's collective work. To thrive with us, you need to handle various tasks, people, and situations and have the ability to analyze and solve problems. As a person, you are secure and stable and enjoy working in a sometimes fast-paced environment. In Huddinge municipality, we work with digital development in the PM3 model, and all registrars are subject specialists for the case management system W3D3 and work on the development and improvement of the system's functions and changes in work methods.

Qualifications

• You should have a higher education suitable for the tasks, vocational training, or otherwise acquired equivalent knowledge that the employer considers equivalent.
• Very good knowledge of the regulations regarding public access and confidentiality.
• Very good ability to express yourself in Swedish, both orally and in writing.

Meritorious

• Experience in public administration
• University credits in archive and information science.
• Experience with the case management system W3D3.
• Experience working in a politically governed organization.
• Experience with the PM3 model.

More About the Unit

You will work in the Huddinge municipal office in central Huddinge. In 2025, we have established new work structures and work as a team in the registrar group. This means that the group collectively takes responsibility for the operations, and even if you have designated areas of responsibility, you are prepared to assist each other in various tasks and issues. The group is in the process of developing and establishing common work routines while the operations evolve. It is both a fun and intensive job that requires both independent execution and teamwork. We can offer you a workplace where you can both learn and teach knowledge and be involved in establishing how a centralized registration should look in Huddinge municipality.

Inquiries

Apply for the position by attaching your CV and answering some selection questions about how you match our requirements. The selection process will begin after the application deadline.

If you have any questions about the position, please feel free to contact Unit Manager Sofia Zethraeus at 08-535 301 90 or via email [email protected]

We kindly decline all offers of advertising and recruitment assistance in connection with this advertisement.

To handle all applications in the best way, we ask you to apply directly through our advertised positions. We do not accept spontaneous applications via email. Our recruitment system cannot handle anonymous applications or applicants with protected personal data. If you have protected personal data, please contact the contact person specified in the advertisement.

Warm welcome with your application!