Vacant job

About the positionAs a registrar, you will be responsible for the registration, archiving, and filing of incoming and outgoing documents. The work includes ensuring that documents are searchable and comply with the principle of public access, as well as handling requests for public documents from citizens, journalists, and other stakeholders. The registrar assesses which documents can be disclosed and which are subject to confidentiality under the Public Access to Information and Secrecy Act (OSL) and GDPR. Furthermore, the task includes collaboration with the municipal archive for the transfer of documents to be preserved, destruction, and archiving according to applicable legislation and municipal guidelines. The registrar also provides advice and guidance to departments and committees regarding document management and registration to ensure compliance with rules and guidelines. Part of the work also includes working on and developing e-archives, document management systems, and other digital tools, as well as participating in digitization projects. The registrar is also responsible for maintaining meeting minutes and case summaries.

About youWe are looking for someone who is meticulous, structured, and can quickly become self-sufficient in their work. You should be solution-oriented and have the ability to handle multiple tasks simultaneously, both independently and in collaboration with others. Furthermore, you have basic knowledge of the Public Access to Information and Secrecy Act (OSL) and GDPR, as well as good knowledge of diary programs and document management systems. Being self-sufficient in the MS Office suite (Word, Excel, Outlook) is also necessary to succeed in the role.It is particularly meritorious if you have an archival degree or registrar training, have experience from municipal administration in the role of registrar, and if you are knowledgeable in the case and document management system Ciceron.

Requirements for the position- Secondary education- 2-3 years of work experience in document management, registration, or archives- Strong communication skills

OtherThe assignment is estimated to last six to nine months with the possibility of extension. Working hours are 40 hours a week, Monday to Friday. Preliminary start date is January 12. The candidate may need to undergo a security review before an assignment can be offered.

Please note that we do not accept applications via email.

About Arena PersonalArena Personal is an expert in recruitment and staffing and is one of the most experienced players in the Swedish staffing market. We operate throughout Sweden and have collective agreements with Unionen and LO. As a consultant with us at Arena Personal, you can expect supportive and close management. With us, you will have the opportunity to try out new exciting workplaces, broaden your network, and develop your career.

We look forward to helping you find your next job!