Administrator / Medical Secretary at Karolinska University Hospital

We are looking for you who is an administrator / medical secretary and would like to contribute to the development of a world-class university hospital! Come and make a difference.

You are offered:

• Individually tailored introduction
• Good opportunities for a stimulating and developing job.
• Individually tailored professional development
• Colleagues with experience of working in a larger organization with opportunities for extensive knowledge exchange across all professional categories
• Joint meetings and networks to promote health and collaboration.

Working at Karolinska University Hospital means working at the forefront! We always have great development opportunities and we always put the patient first.

About the position:

In the Operations Area (VO) of Care Administration, we gather all the hospital's care administrative resources under the Production Staff. Our operations consist of approximately 600 medical secretaries, administrators, and executive assistants.

We are collectively responsible for ensuring that the daily administrative operations function in the best possible way throughout the hospital.

We are now looking for an administrator / medical secretary for the Medical Unit (ME) Health Professions.

ME Health Professions is an organization consisting of approximately 600 employees. The professions included in the organization are occupational therapists, dietitians, physiotherapists, social workers, speech therapists, and psychologists.

Your main task will be to support our dietitians. Clinical nutrition gathers dietitians working within Karolinska University Hospital in Huddinge, Solna, Liljeholmen, and Rosenlund. Within the organization, there is also the Nutrition Team that supports the hospital's themes and functions. The dietitians in the organization work in both inpatient and outpatient care with nutritional treatment of adults and children.

The placement is mainly located in Huddinge, but since there is also a larger operation in Solna, the placement may also be located there if necessary.

You will be an important part of the organization and work closely with the health professionals' staff.

You will be involved in the health professions' care administration, where you are part of a team consisting of 20 employees with, for example, meetings within your own operational planning and development. Collaboration occurs with current administrators, and work between the different clinics within the health professions happens naturally.

You will work independently with tasks within Take Care such as referral and waiting lists, booking/calling patients, managing schedule templates, permissions, letter templates, and appointment letters. You need to feel comfortable in conversations with patients as you will be responsible for a large number of incoming calls to our clinics. We work with the telephone system TeleQ. You will work with the development and management of digital accessibility Always Open and 1177. The work also includes making orders in our purchasing system and handling supplier invoices, as well as being available for various administrative questions from both managers and employees.

In the future, tasks related to employment and payroll reporting in Heroma may be included.

We are looking for someone who:

• Works towards goals and results. You are involved in follow-up and statistics.
• Is a good employee and colleague. You listen, communicate, and resolve conflicts constructively.
• Is outgoing and socially active in professional contexts. You create contacts and maintain relationships.
• Is calm, attentive, and accommodating in your approach. You have an interest, willingness, and ability to help others and strive to deliver solutions. You have your own drive.
• Shares Karolinska's vision: “We will cure and alleviate tomorrow what no one can cure and alleviate today.”

We place great emphasis on personal suitability.

Qualifications:

Requirements:

• Good experience of working in care administration.
• Good knowledge of both Swedish and English, in both spoken and written form.
• Good IT skills in a Windows environment and Office 365.

Meritorious:

• Good knowledge and experience of working in the journal system TakeCare.
• Experience working with and developing digital tools.
• Experience in personnel/payroll management in HEROMA.
• Experience in project and/or improvement work.
• Experience with the purchasing system Clockwork.
• Experience in invoice management in Raindance.
• Experience working in the telephone system TeleQ.

About the recruitment process:

Selection and interviews are ongoing during the application period, and the position may be filled before the application deadline. A probationary period may be applied.

Warm welcome with your application - Together we are Karolinska!

Applying for a job in Region Stockholm:

We strive for gender equality and equity in our workplace and welcome applicants from diverse backgrounds and circumstances.

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Region Stockholm is responsible for health and medical care, public transport, regional development, and contributes to cultural life. Every day, around the clock. In the country's fastest-growing region. Together we create Europe's most attractive metropolitan region.

Read more and apply here (https://www.regionstockholm.se/jobb)