Political Staff, Ministry of Employment

Do you want to work as an executive assistant in a political environment for representatives of the Swedish government and have extensive internal and external contacts? Can you meet high demands for proactivity, accuracy, flexibility, and efficiency? As our new employee, you will have a varied everyday life at the center of events.

Your workday. Sweden's tomorrow.

As an assistant to our political leadership, you are a central part of the team around the ministers/secretaries of state. You will work with qualified support to one of our ministers. Your tasks will consist of various administrative issues such as meeting logistics, meeting and conference bookings, electronic calendar management, and handling invitations and inquiries. In preparation for activities and meetings, both physical and digital, you will plan and administer. The work involves many contacts, both internal and external, and there are both national and international contacts in the daily work.

Furthermore, you will handle travel administration and other administration such as telephone service, invoice management, and incoming mail. You will work in SharePoint, Heroma, and Proceedo. Tasks of a coordinating nature may also be relevant. The role also includes providing support to others in the political staff, and you will be part of a group of assistants who work together with the political leadership and support each other as needed.

Your background.

To take on this role, you need to have completed upper secondary education and preferably a few years of experience in qualified administrative support to senior management. If you have been an executive support to senior management in the public sector, it is an advantage. You express yourself very well in both spoken and written Swedish and English and have good knowledge and interest in working with digital tools and the Office suite as well as managing digital meeting programs. If you also have knowledge of SharePoint, Heroma, and/or Proceedo, it is an advantage. We would like you to have knowledge of archiving and case management within public administration as well as experience in handling confidential information and a high level of security awareness.

Your qualities.

In your role as an assistant, you are used to working proactively, where you take your own initiatives and contribute to solving various questions and problems of varying nature. Your ability to organize and prioritize is strong. You enjoy providing service, have good judgment, are meticulous, and ensure the quality of your work. It is important that you handle confidential information with high integrity. As an employee in the Government Offices, you are flexible, which for us means that you can quickly adapt to new situations, compromise, handle changes and new challenges with agility. You find it easy to collaborate and contribute to the smooth operation of the assistant group and the political staff. We place great importance on your personal qualities.

Other.

The position is a permanent employment that begins with a six-month probationary period. The position is placed in a security class, and a security review with a background check will be conducted before a hiring decision is made. You must be a Swedish citizen but may have a foreign background.

Are you interested?

If you want to know more about the position and what we offer, contact Administrative Manager Jessica Bylund at 08-4054115 or HR Officer Hanna Grotander at 08-4051236. Union contacts are Lina Konradsen for Saco and Åsa Bergqvist for ST. You can reach them via the Government Offices switchboard at 08-4051000. We welcome calls from those interested in the job, but we decline calls from those selling ads and recruitment services.

Welcome to register your application in our recruitment tool by February 3, 2025.

The mission of the Government Offices is to support the government in its work to govern Sweden and realize its policies. Here, 4,800 people work, of which 600 are abroad. The Government Offices welcomes applicants with diverse backgrounds and experiences. We see gender equality and diversity as a strength and asset, and we actively work to be a workplace free from discrimination. The Ministry of Employment is responsible for issues and matters concerning the labor market, labor law, and working environment. The ministry is also responsible for integration issues, efforts against exclusion, and work for increased gender equality between women and men. Additionally, the ministry is responsible for the work on human rights at the national level, strengthening the rights of LGBTQI individuals, and combating racism and discrimination.