Administrator to the Kanslienheten

The hospitals in the west are an administration within the Västra Götaland region and consist of four hospitals – Alingsås Hospital, Angered Local Hospital, Högsbo Local Hospital, and Kungälv Hospital. About 3000 employees work with us every day to provide good and safe specialist healthcare of the highest quality.

Do you want to work in a service-oriented role where accuracy, responsibility, and quality are in focus? Do you thrive in an environment where collaboration, flexibility, and humor are a natural part of everyday life? Then you might be the one we are looking for!

About the role

As an administrator with us at the Kanslienheten, you will be responsible for handling medical records, digital archiving, and registering public documents. The role is central to our work in ensuring quality, legal security, and good service to both the organization and the public.

You will be an important part of a smaller team where we support each other and work closely to solve the tasks together. With us, you will have a varied workday and the opportunity to contribute to efficient and professional information management.

Your tasks

In the role, you will among other things:

• Handle medical records: Receive, review, and release records according to applicable routines. Document releases correctly.
• Digital archiving: Scan remaining records and ensure the quality of materials before transferring to the authority's e-archive.
• Register documents: Register public documents in the filing system Public 360 according to regulations and guidelines.
• Invoice management: Be responsible for invoices related to releases and relevant processes.

Qualifications

To succeed in the role, we see that you have:

Requirements

• Two-year administrative KY/YH education or equivalent higher education.
• Good knowledge of the Office suite (Word, Excel, Outlook).
• Good IT skills and the ability to quickly familiarize yourself with new systems.
• Experience with medical record systems and understanding of document management.
• Ability to work structured and independently with good order and documentation.
• Very good knowledge of Swedish in both spoken and written form.

Meritorious

• KY/YH education or higher education focused on medical secretary or administrative work within healthcare.
• Knowledge of public access legislation and healthcare legislation.
• Experience with systems such as Public 360 and Barium.
• Experience with medical record/patient administrative systems, such as Melior and ELVIS.
• Knowledge of medical terminology.

Personal qualities

We are looking for someone with a professional attitude who thrives in a role where both people and structure are central. To succeed with us, we see that you have:

• Good collaboration skills: You meet many different contacts every day and create trust through clear communication and respectful interaction. You actively contribute to a positive collaborative climate.
• Initiative and independence: You take responsibility for your tasks, drive them forward, and act proactively when you see a need. You work independently and see the whole to ensure high quality in every delivery.
• Flexibility and stress resilience: You can handle varying workloads and switch focus when the situation requires it. You prioritize wisely and maintain calm and structure even in periods of higher tempo.
• Service orientation and positive attitude: You have a professional, friendly, and solution-oriented approach. Your positive attitude and willingness to help others contribute to job satisfaction and good quality in the organization.

What can we offer you?

You will be part of a smaller team where collaboration, support, and humility characterize everyday life. We work in an open office landscape where the noise level can vary – therefore, good communication, flexibility, and consideration are important. With us, we lift each other's strengths, help each other, and have a light atmosphere where humor is a natural part of the day. Here, you will thrive if you appreciate a close and supportive work community!

Do you want to contribute to an organization that makes a difference every day?

Warm welcome with your application!

About Västra Götalandsregionen

Västra Götalandsregionen exists for the people of Västra Götaland. We ensure that there is good healthcare for everyone. We work for sustainable development and growth, a good environment, improved public health, a rich cultural life, and good communication throughout Västra Götaland. Västra Götalandsregionen actively works to digitize more work methods. To be part of the digital transformation, you have basic skills and can use digital tools and services. You can search for information, communicate, interact digitally, are risk-aware, and have the motivation to participate in the development to learn new things. Västra Götalandsregionen places all permanent employees in a war position.

If you want to know more about Västra Götalandsregionen, you can visit our introduction for new employees at the link https://www.vgregion.se/introduktion (https://www.vgregion.se/introduktion). You can also read more in the presentation at https://mellanarkiv-offentlig.vgregion.se/alfresco/s/archive/stream/public/v1/source/available/sofia/rs4011-467070786-672/surrogate (https://mellanarkiv-offentlig.vgregion.se/alfresco/s/archive/stream/public/v1/source/available/sofia/rs4011-467070786-672/surrogate).

Application

Västra Götalandsregionen prefers that you register your application via the recruitment system. If you as an applicant have questions about the advertised position or for specific and special reasons cannot register your information in a public system - contact the contact person for the respective ad.

To staffing, placement, and recruitment companies and to you as a seller: We kindly but firmly decline direct contact with staffing, placement, and recruitment companies as well as other external actors and sellers of additional job advertisements. Västra Götalandsregionen has contracted agreements.