Administrator for the Community Planning Department

Are you a structured person with a service mindset? Then you might be the one we are looking for!

About the Position

In the role of administrator with us, you will be an important part of our administration and contribute to the smooth, efficient, and lawful operation of the organization. The position involves combining administrative work with development work – all to create security and quality for the citizens of our municipality as well as for our administration. With us, you will have the opportunity to work in a varied role where your structure, accuracy, and service mindset contribute to the success of the organization. The position is a permanent full-time employment currently placed in the Sustainable Development department of the Community Planning Department.

Your main responsibilities will include:

• Administration within the department's authority area, such as building permit administration, etc.
• Invoice management - Reviewing, coding, and administering supplier and customer invoices to ensure correct and efficient payment processes.
• Record keeping and registration in case management systems Evolution and Castor, receiving, registering, and disclosing documents according to applicable regulations.
• You will educate, initiate, and contribute to the development of working methods in our case and document management systems.
• Archiving and document management - Structuring, registering, and archiving documents according to legislation and our internal guidelines to maintain clear and secure document management. Developing and digitizing our routines for information management and archiving.
• Ensuring that personal data is handled correctly and that the organization complies with the data protection regulation.
• Administrative support - being a contact point and providing support to managers and employees in various administrative matters, primarily advising and supporting the administration on issues related to transparency, confidentiality, and archives. You will actively participate and contribute to the administration's development and improvement work and are interested in developing work routines and processes, among other things.

Qualifications

We are looking for someone who has a desire to learn and a genuine interest in developing within the role. It is an advantage if you have experience or knowledge in any of the areas, but your curiosity and engagement are what matter most. As a person, you are structured, self-driven, and meticulous in planning, prioritizing, and meeting deadlines. You work methodically, follow guidelines, and have an eye for detail. With a results-oriented approach, you can analyze and interpret information and independently solve tasks within given frameworks. You thrive in a supportive role, are service-oriented, and contribute to a good work environment by meeting colleagues, managers, and external contacts in a professional and trust-building manner.

To thrive and succeed in the role, we are looking for someone who meets the following:

• Post-secondary education with a focus on economics, social sciences, or law, or other education that the employer assesses as equivalent.
• Is communicative and has an easy time expressing yourself in speech and writing.
• Is structured and systematic in your work while being driven, able to work independently, and take your own initiatives.
• Has an eye for detail and can see the big picture.

We see it as an advantage if you have:

• Experience working with registries, GDPR, or finance.
• Experience working in a politically governed organization and within authority exercise. (Building permits, environmental supervision, etc.)
• Experience in business development and digitization.

We Offer

We offer you a job where you will play an important role in contributing to the effective operation of the organization. You will have the opportunity to actively participate in development and improvement work within the administration.

As an employer, we at Tidaholm Municipality value a health-promoting work environment, good working conditions, and engaged leadership that supports your development. Those of us who work here are driven by creating a positive difference for our residents and being proud ambassadors for our municipality. Welcome to become a part of our community and contribute to a sustainable and forward-looking municipality.

Application

Selection and interviews will be conducted continuously during the application period, so please apply today, but no later than 2025-02-09.

Those selected for employment will need to present a criminal record extract, so it is advisable to order this in good time from the Police Authority.

Contact information for union representatives can be found here: https://tidaholm.se/ledigajobb (https://tidaholm.se/ledigajobb)

We only accept applications via our website https://tidaholm.se/ledigajobb (https://tidaholm.se/ledigajobb)

Life in Skaraborg is a website that showcases the opportunities available in Skaraborg. At https://www.livetiskaraborg.se (https://www.livetiskaraborg.se), you can read more about leisure activities, housing, and much more.

Welcome with your application!

We kindly decline all offers of advertising and recruitment assistance in connection with this advertisement.