Vacant job

NYAB enables the development of society for future generations, with extensive experience from complex and challenging projects. We offer engineering, construction, and maintenance services within sustainable infrastructure, industrial construction, and renewable energy, thereby contributing to the green transition. We operate in Sweden and Finland, within both the private and public sectors.

Do you want to help build the infrastructure of the future? NYAB is now looking for a service-oriented and structured office assistant for our project office for Uppsala Tramway. With us, you will have a central role in an international and dynamic project where you contribute to creating order, well-being, and efficiency in everyday life.

About the position

As an office assistant, you are our first impression – both for visitors and new employees. You are an important part of the project's pulse and ensure that the office runs smoothly. The role involves a wide range of administrative and practical tasks, where your ability to take initiative and create structure will shine.

Your responsibilities

• Welcome visitors and manage incoming calls and emails.
• Provide administrative support to the project organization, including bookings, document management, and meeting preparations.
• Be responsible for mail handling, deliveries, and purchasing office supplies.
• Coordinate internal and external meetings.
• Introduce new staff to the project.
• Perform other office and reception-related tasks.

We are looking for someone who has

• Experience in a similar role within reception, office service, or administration.
• Good computer skills and experience with MS Office (Word, Excel, Outlook).
• Familiarity with administrative systems/business systems.
• The ability to work in a structured manner and manage multiple tasks simultaneously.
• A strong service mindset and good communication skills.
• Very good knowledge of Swedish and English, both spoken and written.
• Knowledge of Spanish (conversational level) is an advantage as many of our employees are Spanish-speaking.
• A high school diploma is required.

Meritorious

• Experience in the construction or industrial sector.
• Post-secondary education in administration, service, or similar is an advantage.

We hope you are:

• Professional, unpretentious, and service-oriented.
• Structured, meticulous, and solution-oriented.
• Independent, proactive, and quick on your feet.
• Comfortable in international environments and a good team player.

Employment conditions

Extent: Full-time, as a key person in our office we expect 100% office presence.

Location: Uppsala

Why should you work at NYAB?

At NYAB, everyone is given the space to be themselves. Welcoming differences and creating conditions for development, both individually and collectively, builds a culture of performance. The diversity of people, with different qualities and competencies, combined with high ambitions creates an environment where individuals thrive, develop, and perform.

Through our entrepreneurial spirit, we have created a familial community with a strong team spirit where we dare to be bold and forward-leaning to find new paths and opportunities for development. At NYAB, you do not work alone, but together towards a common goal with opportunities for development and internal career paths. We harness each employee's competence and drive in an environment centered on the individual and the opportunity for influence in each role, with freedom under responsibility.