Vacant job

The Swedish Parliament Administration is an agency tasked with facilitating the work of the Riksdag (Swedish Parliament). Approximately 750 non-partisan employees work at the Swedish Parliament Administration, handling a wide variety of tasks.

We are now looking for a Conference Assistant for our Service Unit – a role close to Members of Parliament and other meeting organizers within the Riksdag. We offer you a developing and flexible job in a committed and service-oriented team, with responsibilities including room booking, event arrangements, and meetings.

Your Responsibilities

As a Conference Assistant, you will work in a professional office environment with many contacts. Interacting with bookers, organizers, and visitors is a key part of the role, where your ability to provide excellent service plays a crucial role. You will work both independently and as part of a team, contributing with your commitment and competence.

You will work daily in our internal booking system, handling inquiries and bookings via phone and email. You ensure that bookings are made in accordance with the Riksdag's regulations for the use of premises and are responsible for coordinating logistics and communication with organizers. In this role, you plan and prepare events, arrange furniture in rooms, and provide support regarding technology and equipment in meeting rooms. You also provide technical support during meetings and events and ensure that the premises are presentable, functional, and welcoming. The work also includes documentation, administration, and gathering relevant information.

We often help each other out, and other tasks within the Service Unit may arise. Working hours are usually during the day, Monday–Friday, but evening and weekend work may occur.

Your Qualifications

The position places high demands on service level and professionalism, and thus on your knowledge within service, your flexibility, and your commitment. You can prioritize your tasks based on operational needs and have very good initiative and teamwork skills. Since you often work independently in our buildings, it is important that you are unpretentious and confident in yourself and your professional role, to be able to structure your workday, find solutions to urgent situations, and make independent decisions.

You have

• a high school diploma in a field relevant to the position
• several years of experience working in service
• several years of experience in similar tasks involving room booking, planning, and conducting various types of conference activities and meetings
• strong administrative skills with good knowledge of the Office suite
• good security awareness and knowledge of what working under secrecy entails
• good proficiency in Swedish and English, both spoken and written.

It is an advantage if you have

• post-secondary education relevant to the assignment or other equivalent competence
• experience with logistics and scheduling for multiple events simultaneously
• technical understanding and experience handling simpler IT equipment and conference technology
• experience conducting digital meetings
• experience working with preliminary studies, investigations, or projects
• experience organizing international events
• experience from the civil service or a politically governed organization
• experience working in security-sensitive operations.

Employee engagement is important to us. Working with us means you are expected to act in accordance with our view of employee engagement: achieving results, developing, and collaborating. Great importance will be attached to your personal qualities, especially your ability to coordinate, communicate, and handle a varying workload.

The Swedish Parliament Administration applies a probationary employment period.

The position is security-classified. We welcome applicants with different experiences and backgrounds.

We Offer You

At the Swedish Parliament Administration, you will work with stimulating, developing, and socially beneficial tasks close to the heart of democracy. Here you will find professional challenges and good conditions regarding holidays, pension, parental leave, and competence development. The Riksdag's premises include a gym and training facilities with different training sessions every day. We strive for our employees to have a good balance between work and leisure. We offer the possibility of remote work to a certain extent.

Application

Apply via http://www.riksdagen.se, by August 9, 2026.

Reference number: 2245-2025/26

We work competency-based throughout the process and are keen to offer an inclusive, fair, objective, and candidate-friendly process. Therefore, we ask you to answer a number of selection questions instead of writing a cover letter.

Other

The Swedish Parliament Administration has made its best effort in recruitment and declines all offers of advertising and recruitment assistance in connection with this advertisement.

Contact Us

Maria Stark, Manager, 08-786 63 82

Jenny Carlson, HR Specialist, 08-786 67 02

Union Representatives

Anna Nyströmer, Saco-S, Anneli Löfling, ST, Lars Vestberg, Seko, 08-786 40 00 (switchboard)

The Riksdag is the heart of Swedish democracy. The Swedish Parliament Administration's task is to create the best possible conditions for the Riksdag and its members. It is a unique mission we are proud of. We have exciting tasks where we are challenged professionally. At the same time, we have a good balance between work and leisure. Our values of quality, competence, and commitment give us a common direction. Together, we ensure that democracy works.