Vacant job

The Department of Environmental Sciences (ACES) is one of the larger departments within the Faculty of Science at Stockholm University. Approximately 170 employees work here in research, education, and administration. Our research is of high international standard and focuses on current environmental and sustainability challenges.

Here, you will become part of a dynamic and international work environment with engaged colleagues and close collaboration between operational support and core activities.

We are now looking for a HR Officer who wants to work broadly with HR issues in a research-oriented environment. The role is independent and offers good opportunities to influence and develop the work.

More information about us can be found at: Department of Environmental Sciences (#).

Job Description

As an HR Officer, you work close to the business and provide qualified support to managers and employees on personnel matters. You are responsible for HR administration at two of the department's four units and play a key role in ensuring quality in personnel processes.

Your main areas of responsibility:

• Support and Advisory
  • Provide qualified support to managers and employees on personnel and payroll-related issues.
  • Act as the contact person for the central HR department.
• HR Administration
  • Process cases in the HR system (e.g., employment, leave, sick leave, and payroll data).
  • Monitor fixed-term employment and track probationary periods according to the Employment Protection Act.
  • Update the employee directory and registers.
• Payroll and System Work
  • Ensure quality in monthly payroll runs in collaboration with the central payroll function.
• Recruitment and Processes
  • Participate in recruitment processes.
  • Plan and coordinate the onboarding of new employees and handle offboarding procedures.
• Development and Governance
  • Implement and inform about guidelines and regulations.
  • Develop and update routines and information materials.

Other administrative tasks may occur.

Qualifications

We are looking for someone who has:

• Education as an HR professional, or other education/experience that the employer deems equivalent.
• Several years of experience working independently with personnel and payroll administration, preferably with experience advising managers.
• Good familiarity with HR systems and digital working methods.
• Very good ability to express yourself in Swedish and English, both orally and in writing.

It is meritorious if you have:

• Experience in similar tasks, especially from universities, higher education institutions, or other public sector operations.
• Knowledge of public sector regulations and labor law processes.
• Experience working with Primula and Varbi.

Personal Attributes

To succeed in the role, we see that you:

• Are self-reliant and structured with good prioritization skills.
• Have a meticulous work approach and enjoy administrative processes.
• Are confident in interpreting and applying laws and regulations.
• Have good collaboration skills and a service-oriented attitude.
• Communicate clearly and pedagogically, even in complex matters.

You thrive in a role with many contact surfaces and contribute to the operations through a proactive and solution-oriented work approach.

The official language of the agency is Swedish, but much communication takes place in English. You must therefore have very good ability to communicate labor law concepts and conditions in English, both in writing and orally.

Great emphasis will be placed on personal attributes.

About the Position

The position is permanent, at 80-100% of full-time, with a six-month probationary period. We offer a flexible role with the possibility of remote work up to two days per week. Stockholm University applies individual salary setting. Start date by agreement.

What We Offer

Here you get the dynamics of the interaction between higher education and research that makes Stockholm University a stimulating and creative environment. You work in an international environment and receive favorable terms. The university is located in the National Urban Park with good connections to the city center.

Stockholm University strives to be a workplace free from discrimination and provides equal rights and opportunities for everyone.

Contact

Further information is provided by Administrative Manager Kajsa Cibej, phone 08-674 75 87, [email protected] (mailto:[email protected]).

Application

You apply for the position via Stockholm University's recruitment system. As a candidate, you are responsible for ensuring the application is complete and available to the university no later than the last day of application.

Guidelines for applicants can be found on the webpage: how to apply for a position (#).

Stockholm University contributes to the development of a sustainable democratic society through knowledge, enlightenment, and truth-seeking.