Vacant job

Do you want a key role in one of Sweden's leading operations within pregnancy, childbirth, and fetal medicine? We are now looking for an experienced, engaged, and service-oriented executive assistant who wants to be a close support to two section managers within the Medical Unit for Pregnancy and Childbirth. Here you will have the opportunity to contribute to an operation that provides highly specialized care, research, and development.

What we offer

• A developing and varied job with great variation
• A central role with many contacts and close collaboration with managers and operations.
• An independent assignment with significant personal responsibility
• An engaged network of executive support within Women's Health
• Opportunities for some flexibility and remote work based on operational needs
• A workplace where job satisfaction, helpfulness, and team spirit are valued.

Naturally, you will also benefit from our general benefits offered by Karolinska University Hospital.

About the position

The Healthcare Administration business area brings together Karolinska University Hospital's healthcare administrative resources under Staff Production. Here, approximately 640 medical secretaries, administrators, case handlers, and executive assistants work together to contribute to safe, efficient, and patient-oriented care.

As a section manager's assistant, you are a close administrative support to two section managers within the medical unit Pregnancy and Childbirth – one section manager for pregnancy and childbirth and one section manager for fetal medicine.

Your main workplace is in Solna, where you work close to the operations and its managers. The role suits you who appreciate an independent assignment where you take significant personal responsibility while having close collaboration with an experienced network of executive support within Women's Health. You will have close collaboration with colleagues in Huddinge, and there is an opportunity to work there some days a week.

The Medical Unit for Pregnancy and Childbirth provides both standard and highly specialized care within obstetrics and fetal medicine. The operation is responsible for advanced fetal medical diagnostics and treatment, among other things, and has a national assignment within fetal therapy.

The position is a parental leave substitute on a full-time basis for at least one year. Working hours are during the day, Monday to Friday.

Your responsibilities

In the role, you will among other things work with:

• Executive and operational support for two section managers
• Doctor reporting and on-call administration in Heroma
• Calendar management, meeting planning, and coordination
• Meeting minutes and document management
• Invoice handling and orders
• Coordination of training, courses, and conferences
• Administrative support in operational development and improvement work
• Entering doctor appointment schedules in TakeCare.

We are looking for you who

• Have experience in qualified administrative work and thrive in an independent role
• Are structured, meticulous, and have good prioritization skills
• Are self-starting, take initiative, and stay one step ahead
• Easily collaborate and build good relationships
• Have a professional, positive, and solution-oriented approach
• Enjoy working both operationally and developmentally.

We place great emphasis on personal suitability.

Qualifications

Requirements:

• Education as a medical secretary/healthcare administrator or other education that the employer deems equivalent
• Experience in administrative work
• Very good knowledge of Swedish, both spoken and written
• Good computer skills
• Experience working in Heroma

Merits:

• Experience working as an executive assistant, executive support, or similar administrative role within healthcare
• Experience with Raindance, Clockwork, Centuri, EK, TeleQ, or similar systems
• Some experience working in TakeCare

About the recruitment process

Selection and interviews may take place continuously during the application period.

In connection with your application, you need to attach a CV. Instead of a cover letter, we ask you to answer selection questions and briefly motivate why you are suitable for the role. Answering the questions is a prerequisite for your application to be considered complete.

We warmly welcome your application - Together we are Karolinska!

In connection with the appointment of positions involving care of children and young people, those offered the position are checked against the suspicion and criminal records register. Here you can read more about the recruitment process and what checks are performed at Karolinska.

As an employee at Karolinska University Hospital, you may be mobilized for war service. Read more about what this means here.

If you are or have previously been employed by Region Stockholm, we will take internal references from your current or former manager if you become a candidate for employment.

For permanent positions, a probationary period may be applied.

About Karolinska University Hospital

We at Karolinska University Hospital are proud to be one of the world's leading university hospitals. In addition to our special responsibility for highly specialized care in the Stockholm region, our main task is to train tomorrow's healthcare professionals and conduct world-leading research together with Karolinska Institutet, while continuing our work to develop care for the patient's best interest. We work within a number of different areas and professions.

You can read more about our mission within care, research, and education here.

Our vision - We shall cure and alleviate tomorrow what no one can cure and alleviate today.

Please read more about us at karolinska.se and follow us on social media!